A Worksession of the Town Board of the Town of Williamson, County of Wayne and State of New York was held in the Town Court Room at 7:00 PM on August 8, 2006.   The following were

            PRESENT:     Supervisor James D. Hoffman

           Councilman G. Elliott Warren

                       Councilman Anthony Verno

                       Councilman Charles R. Monsees

ABSENT:       Councilman Gary Orbaker 

 

The Board reviewed bills for payment.

 

The Regular Meeting of the Town Board of the Town of Williamson was held in the Town Court Room following the worksession and was called to order at 7:30 PM on July 25, 2006 by Supervisor Hoffman with the Pledge of Allegiance.  The following were

            PRESENT:     Supervisor James D. Hoffman

           Councilman G. Elliott Warren

                       Councilman Anthony Verno

                       Councilman Charles R. Monsees

ABSENT:       Councilman Gary Orbaker   

 

David Frohlich; Economic Development Coordinator, Bill Herbert, Phil Dean, Ray Walvoord, Peter Willis, Pamela Rogers; Sun & Record and the undersigned Town Clerk were also present. 

 

Public Comment:  Bill Herbert stated the Eaton Road project was coming along nicely.

 

Supervisor Hoffman made a motion, seconded by Councilman Monsees, to accept and/or file the letters and other forms of communication.

            Letter from George Harland

            Letter from Association of Towns regarding State Police Policy

The motion was carried.

 

Supervisor Hoffman made a motion, seconded by Councilman Warren, accept the Consent Agenda containing the following items:

            a. previous minutes:  July 25, 2006

            b. presentation of Town Clerk’s report

            c. accept the Supervisor’s reports

            b.  pay the Library bills as audited by the Library Board of Trustees:

                        vouchers 186 - 195,  total $1,672.49

The motion was carried.

 

Councilman Monsees made a motion, seconded by Councilman Verno, to pay Valarie J. Fowler for the overtime hours spent on preparing the Town Budget for 2007.  She is to keep a log of those hours, and the rate of pay will be regular pay at time and a half per hour.  The motion was carried.

 

Supervisor Hoffman presented the following Resolution and moved its adoption.   It was seconded by Councilman Warren.

                        WHEREAS:  On July 24, 2006 the Watershed Management Advisory passed a

           Resolution to recommend to the Williamson Town Board that “Snag and Drag” work be

          completed on the north portion of Tack (Jack) Creek, from Lake Road to just beyond Seeley

          Road, and

                        WHEREAS:  the Watershed Management Advisory Council proposes that the work be

          done either by town resources or Wayne County Soil and Water approved contractors, as

          determined by the Town Board, and

                        WHEREAS:  The Williamson Town Board hereby approves that the Watershed

          Management Advisory Council proceed with making tentative arrangements for snag and drag

          operations in Tack (Jack) Creek as recommended,

                        NOW THEREFORE BE IT RESOLVED:  The Watershed Maintenance Advisory

          Council, for each phase of operations, is to make all tentative arrangements including obtaining

          any and all required permits, making preliminary arrangements for personnel to conduct actual

          operations, obtaining easements and arranging/coordinating all proposed scheduling of all

          actual operations and must identify the location of that particular phase of operations, and

                        BE IF FURTHER RESOLVED:  That prior to committing any funds for said

          operations and actual commencement of operations the Water Management Advisory Council

          is to advise the Town Board of the preliminary arrangements and obtain approval of the

          Williamson Town Board, such approval to be obtained only through compliance with NY

          Town Law Section 64, Subsection 11-a, which requires that for any expenditure, a Resolution

          must be adopted and is subject to Permissive Referendum, and

                        BE IT FURTHER RESOLVED:  The maximum expenditure for the current proposed

          project will be $60,000.00.

Roll call vote on the Resolution was as follows:

       AYES:      Supervisor Hoffman

                        Councilman Warren

Councilman Monsees

Councilman Verno

       NAYES: None

The Resolution was declared adopted.

 

Councilman Verno made a motion, seconded by Councilman Monsees, to authorize the Town Clerk to advertise in the August 17, 2006 issue of The Sun and Record for a Public Hearing regarding proposed Chapter 178-27B, Power Generating Windmills, Commercial Wind Farms. The Public Hearing will be at 7:30 PM on September 12, 2006 as part of the regular Town Board meeting.  The motion was carried.

 

Councilman Verno made a motion, seconded by Councilman Warren, to accept the RFP (Requests For Proposal) to study and evaluate the Wastewater Treatment Plant.  The Town Clerk is authorized to advertise for requests from engineering firms for the RFP, in the Sun and Record issue of August 17, 2006 and in the next available Dodge Report.  The motion was carried.

 

Public Comment:  Councilman Verno asked The Board to consider combining  the Recreation Committee together with the Park Committee.

 

Supervisor Hoffman made a motion, seconded by Councilman Warren, to pay the following bills as audited:

           Account:

  Voucher No.:

      Totals:

General Fund

 398 through  427

  $ 30,379.36

     Youth

   61 through    72

 

Highway Fund

 245 through  266

  $ 22,144.31 

Water Fund

 207 through  223

  $ 12,956.21

Sewer Fund

 137 through  151

  $   6,110.31 

Lighting Dist.

             8

  $   2,697.58

Business Imp.

             2

  $     565.00

Capital Proj. H-16

 140 through_141  _

  $  3,873.32

Total:

            

  $78,726.09

The motion was carried.

 

Supervisor Hoffman made a motion, seconded by Councilman Verno, to enter into Executive Session for discussion regarding a personnel matter at 7:37 PM.  The motion was carried.

 

Councilman Monsees made a motion, seconded by Councilman Warren, to return to Open Session at 8:32 PM.  The motion was carried.

 

Councilman Verno made a motion, seconded by Councilman Monsees, to adjourn the meeting at 8:33 PM.  The motion was carried.

                                                                                                                   Respectfully Submitted,

 

 

       Marlene A. Gulick

                                                                                                                   Town Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REQUEST FOR PROPOSALS

 

FOR

 

ENVIRONMENTAL ENGINEERING, PLANNING, DESIGN

And RELATED SERVICES

 

FOR

 

WASTEWATER TREATMENT PLANT

Town of Williamson, New York

 

 

 

 

 

 

 

 

 

 

Project:                                               Evaluating, Planning, and Designing

                                                            Solutions to Current Wastewater                                                                                                                  Treatment Plant

 

Issuing Agency:                                 Town of Williamson

                                                            6380 Route 21

                                                            Williamson, New York 14589

 

Municipal Official:                 James Hoffman, Supervisor

                                                            315-589-2038

                                               

Issuing Date:                          August 8, 2006

 

Response Deadline:              4:00 PM

                                                            September 8, 2006

 

Contact:                                              James Hoffman, Supervisor

                                                            Town of Williamson

                                                            6380 Route 21

                                                            Williamson, New York 14589

 

REQUEST FOR PROPOSALS

TOWN OF WILLIAMSON, NEW YORK

 

I. PREFACE

            The Town of Williamson (hereinafter referred to as “The Town”) makes it known to all interested parties that it is undertaking a project to study and evaluate the Town’s Wastewater Treatment Plant and to plan a program for the Town leading to upgrades that will place the plant in first class condition to meet near and projected long term needs. It is anticipated that later follow-on projects will include design and construction activities.

The attached copy of data representing our recent experience is presented to assist the proposers. Each proposer is encouraged to meet and confer with our Superintendent of the Wastewater Treatment Plant.

The Town is issuing this Request for Proposals to provide a Report that will identify the needs and requirements for a cost efficient program to upgrade systems to meet needs.

II PROBLEM DESCRIPTION

            The Town recognizes that the Town’s sanitary sewer system has excessive inflow/infiltration. Further the Town’s WWTP is nearing capacity for some parameters. A Plan is essential to meet needs and the Town desires a program to deal with concerns over the I/I and WWTP capacity in an orderly and cost efficient manner.

            Following this first survey, evaluation and report phase 

Design will follow. However, it is essential that the Town have a carefully thought out plan to follow in developing the necessary facilities.

 

III AVAILABLE INFORMATION

            The information available for the Proposer includes WWTP operating data and the data sheet attached as Appendix A. Construction design drawings for the sanitary sewers and the WWTP are available for viewing at the Town WWTP.

IV APPROACH TO THE PROBLEM

            The primary concern of Town Officials is to receive a Report that identifies problem areas, considers alternative remedial measures, recommends courses of action, and provides cost information to allow the Town to prepare financially for the program. It is contemplated that the Proposer will embark upon an extensive study and evaluation to properly identify the problems. It is possible that Town staff and/or summer help may participate under the direction of the successful proposer. This work will result in the First Phase Report.

V FUNDING OF THE PROJECT

The Town has reserves to fund the first phase work. Subsequent phases may have to be financed with long-term bonds.

VI CONTRACT COMPENSATION

            This RFP is for the procurement of study and evaluation engineering services. The Proposal must state the amount of the Proposers’ fees and the proposed timing for payment thereof. A written agreement between the Professional and the Town will be necessary.

            All responses to this RFP are to be prepared and submitted at the sole cost and expense of the proposer. The Town reserves the right to reject any and all proposals received as a result of this RFP and, further, the right to modify or cancel this request and to waive any or all irregularities.

 

 

VII GENERAL DESCRIPTION OF THE REQUIRED PROFESSIONAL SERVICES

            The proposer who is selected to provide professional services to the Town will be expected to conduct the study and evaluation and produce the Report. The successful proposer will submit his Report to the Town Board at a public meeting and, after review and acceptance by the Town Board, meet with and present the Plan to Regulatory agencies. All work, evaluations, recommendations and Report must conform with current best engineering practice and all applicable Regulatory Agency Standards.

            Proposals must include, as a minimum, the following elements:

·        Review all available information available from the Town for the Project. Advise the Town of any additional information that is necessary for development of the information required for this project.

·        Provide recommendations to the Town Board within the context of the existing data and systems to lead to the most appropriate and cost efficient systems to meet needs.

·        Prepare and submit project information specific to the requirements of the Town and potential funding agencies who potentially could be involved with this project.

·        The name, qualifications, and experience of both the Project Manager and Project Engineer who would be responsible for and work on this project.

·        Recommendations to the Town for assistance that could be provided by the Town indicating the extent and duration of this need.

·        Provide costs for each element of the proposed work plan for Town evaluation.

·        Prepare applications for financial assistance that the Town may be eligible to receive for the Town’s project.

 

VII RECEIPT OF PROPOSALS

            To be considered, proposals must be received by the Town Clerk in the Town Hall, 6380 Route 21, Williamson, New York 14589 on or before September 8, 2006 at 4:00 PM. If mailed, the proposal must be sent registered mail with adequate time allowed for delivery.

IX PROPOSAL FORMAT

            Proposers are to submit six copies of their proposal addressed to the Town Supervisor in care of the Town Clerk. Each proposal must be signed by an official authorized to bind the proposer to its provisions. The proposal must remain valid for at least 60 days.

            Proposals must include (but not be limited to) the following:

·        A statement of the staffing and qualifications of the persons who will be involved with the project.

·        A management summary describing the project approach, proposed scope of services and deliverables.

·        A work plan and schedule designed to accomplish the objectives of the proposed project.

·        A statement of prior experience and technical competence in undertaking projects of this type including the name, address, and telephone number of responsible official we may contact as a reference for each project.

·        A list of the Executive and Professional personnel who will be employed on this project.

·        List the cost of professional services by individuals as well as service of activity provided. Include overhead rates or rate with and explanation of what is or is not included in such overhead rate.

X CONFIDENTIALITY

            Information provided in your proposal will, to the extent allowed by law, be held in confidence and will not be revealed or discussed with competitors.  If a proposal contains information that a proposer does not want disclosed to the Public or used by the Town for any purpose other than the evaluation of this offer, such information must be so marked.

XI ORAL PRESENTATION

            Proposers may be required to make an oral presentation of their proposal to Town Officials. Such presentations provide an opportunity for the proposer to clarify his/her proposal so as to insure thorough understanding of the materials submitted.  Presence of the persons who will be working on the Project is essential at the interview.

 

Respectfully,

 

 

James Hoffman, Supervisor