AGENDA
Tuesday, July 20, 2010
9:00 a.m.
PLEDGE AND
PRAYER
ROLL CALL
APPROVAL OF
MINUTES
COMMUNICATIONS:
A copy of Sheriff's Cash Receipts Reports for the month of
June 2010 for $14,634.14 and the first half of July 2010 for $4,006.75 were
received and filed.
A letter was received from
US Customs and Border Protection of a Notice of Intent issued to prepare four
programmatic Environmental Impact Statements (PEISs) for the Northern Border
between the
A copy of a certified Resolution No. 141-10 was received for
the Seneca County Board of Supervisors opposing the delay in collection of tax
on sales of Cigarettes by Indian Tribes.
Copies of certified resolutions were received from both the
Tioga County Legislature and the Allegany County Board of Supervisors
commenting on the new proposed regulations on Outdoor Wood Boilers.
A thank you note was received from retired Wayne County
Sheriff’s Deputy Bill Carr for the proclamation and good wishes he received
from the Board at the June 15, 2010 Wayne County Board Meeting.
A Letter was received from the New York State Office of Parks,
Recreation and Historic Preservation, regarding the Henry Towar House
located at
A thank you note was received from Commander of the James R.
Hickey Post in
A letter from Senator Michael Nozzolio, sharing the Boards
formal opposition to the proposed elimination of the Empire Zone Program being
negotiated by Governor Paterson and the New York City Senators and Assembly
Members.
A
letter was received from F. David Sheppard, Acting Assistant Director of the
Federal Grant Program Administration regarding his regret in informing the
Board that our application for funding was not considered for the Emergency
Operation Center Grant Program that was made available by the US Department of
Homeland Security.
BIDS:
WC Real Property Tax Office
Parcels sold at public
auction sale held on June 16, 2010
WC Sheriff’s Department
Underwater Search
and Rescue Support Vehicle for the Wayne County Sheriff’s Office
WC Buildings and Grounds
Roof Replacement for County
Clerk/DMV Building
PRIVILEGE OF
THE FLOOR:
SCHEDULED
BUSINESS:
COM. #1 – FINANCE COMMITTEE - Hammond, Bender, Plant,
Park Lauderdale
1-1 Authorization to Execute Contract with Toshiba
Business Solutions for Provision of Purchase of Laser Printer and Fax Toner
Cartridges for Wayne County Departments
1-2 Authorization to Increase License
Count of POSS Scheduling Software
1-3 Tax
Refund – Error on Tax Roll
1-4 Accepting Bids
for Real Property Auction Sale
1-5 Authorization to Sign a Payment in Lieu of
Tax Agreement (PILOT) between the Town of Lyons
1-6 Accepting Bids for
Certain Real Property Parcels
1-7 Approving
Applications for Corrected Tax Rolls
1-8 Concur with County Treasurers
1-9 Resolution Amending Resolution No. 351-10
Authorizing Joint Municipal Improvement Project for the Town of Arcadia , in Partnership
with the Town of Lyons and the Village of Newark
1-10 Amend Public Safety Building
1-11 Resolution Authorizing County Purchasing
Agent to Obtain Credit Cards from a Bank or Financial Institution and
Establishing a Credit Card Policy
COM. #2 – PUBLIC SAFETY – Plant, Colacino, Bender, LeRoy, Crane
2-1 Authorize Signing of Grant Application and
Acceptance of Funds upon Application Approval for ExxonMobil Foundation Star
Grant
2-2 Authorize Execution of Contract for Crime
Victims Board/NYS Office of Victims Services
2-3 Authorization for the District
Attorney to Amend 2010 County Budget
2-4 Authorization to
Purchase Radio Programming Software
2-5 Authorization to Amend the 2010 County Budget
2-6 Authorization to Modify Budget and Expend
Grant Funds for the Wayne County
2-7 Authorization to Participate In 2010
Companion Animal Sheltering Equipment (Case) Grant Program
2-8 Authorization to Expend Funds for
Communications Equipment for Wayne County
2-9 Authorization to Create Position and
Appoint Volunteer Training Support Officer for Fire Training Facility
2-10 Authorization to Enter into a Lease
Agreement with Toshiba for a Color Copier for the Wayne County Sheriff’s Office
2-11 Authorization to Award Bid for One (1)
Underwater Search and Rescue Support Vehicle for the Wayne County Sheriff’s
Office
COM. #3 – PUBLIC WORKS – LeRoy, Miller, Spickerman, Colacino, Manktelow
3-1 Authorization to Accept Bid for Wayne County
3-2 Authorization to Execute a License
Agreement with Trail works, Inc.
3-3 Authorization to Issue Request for Proposals to Select Energy
Service Company (ESCO)
3-4 Authorization
to Approve 2010 Highway Construction and Supplemental Project Statements and
Appropriate Funds
3-5 Authorization
to Enter Into a Supplemental Agreement with Barton and Loguidice for the
3-6 Authorization to Enter into
an Agreement with Mastermind Systems for the Consultant Services for the Wayne
County Safe Passing Zone Study
3-7 Authorization
to Advertise for Proposals for Engineering Services for the
3-8 Authorization to
Enter into a Supplemental Agreement with Hunt Engineers for the
COM. #4 – ECONOMIC DEV. AND PLANNING - Spickerman, Kelsch,
Hammond, Groat, Miller
4-1 Authorizing Ground Lease with the Town of
4-2 Amend Resolution No. 565-04 to Authorize
Joint Municipal Improvement Project for the Town of
4-3 Accept NYS Department of State Local
Waterfront Revitalization Grant and Authorize Administrative Agreement with the
Western Erie Canal
COM. #5 – GOVERNMENT OPERATIONS – Collier, Lauderdale,
Spickerman, Bender, Kelsch
5-1 Authorization to Accept Proposal and
Execute Contract with Linstar for Plastic Permit Identification Cards
5-2 Authorization to Participate in a
Cooperative Bid Coordinated by the Board of Cooperative Educational Services of
Ontario, Seneca, Wayne and Yates Counties for Various Commodities and/or
Services
5-3 Authorize Contract with Kirtas
Technologies, Inc. for these Scanning and Archiving Services for the
5-4 Authorization to Establish One (1)
Position of Voting Machine Technician and Two (2) Positions of Elections
Training Coordinator in the Board of Elections
5-5 Resolution Amending Resolution 272-08: “Authorization to Amend County Policy
- Delegating Authority to County Administrator to Authorize Attendance at
Conferences, Conventions, Schools, Seminars and Workshops Held within the State
of New York“ to Include Provision for Payments in Advance of Scheduled Event
5-6 Establishing Standard Work Day and
Reporting Resolution for Elected and Appointed Officials to Comply with Changes
to NYS Retirement Law
COM. #6 – HEALTH AND MEDICAL SERVICES – Park, Manktelow, Crane,
Plant, Collier
6-1 Authorization for Mental Health Department
to Contract with World Wide Dictation, and Amend the 2010 Budget
6-2 Authorization to Solicit Requests for
Proposals for Pharmacy Services for the
6-3 Authorizing the Filing of a Certificate of
Need (Con) for the
6-4 Authorization to Execute Agreement with
6-5 Authorization to Execute Agreement with
St. John Fisher College–Wegman’s
6-6 Authorization to Create a Temporary
Full-Time Clerk-Typist Position for Early Intervention Program and Transfer
Funds
6-7 Bid Awards for Transportation of
Preschool-Age Children With Physically Handicapping Conditions For The Period
9/1/10 - 8/31/11
COM. #7 – HUMAN SERVICES – Crane, Groat, Manktelow,
Park, Collier
7-1 Authorization to Contract Family and
Communities Together Services with
7-3 Authorization for a Budget Modification to
the Aging Budget
7-4 Authorization to Create Two (2) New
Positions in Department of Social Services
7-5 Authorization to Amend 2010 County Budget for
the Consolidation of Workforce Development Contract with Wayne County
Department of Social Services to Administer an Intensive Employment and a
Workshop Program for the Period July 1, 2010 to June 30, 2011
7-6 Authorization to Amend 2010 County Budget for
the Consolidation of Workforce Development Contract with Wayne County
Department of Social Services to Administer a Wage Subsidy and a
Orientation/Assessment Program for the Period July 1, 2010 to June 30, 2011
7-7 Requesting Authorization of Extension of
“Project Veteran Returns” Grant for Workforce Development Department and
Authorizing the Chairman of the Board of Supervisors to Execute Required
Documents
7-8 Authorization to Contract for a Copier
Machine for the
AD HOC COMMITTEE – Building Relocation Committee
BRC-1 Authorization Increase
Monitoring Services and Amend H1925 Co. Bldg. Renovation Project
RULE 15 RESOLUTIONS
R2-12 Resolution Directing the
Wayne County Director of Probation and Correctional Alternatives to not Amend
the County Interlock Plan to Comply with the Provisions of the Child Passenger
Safety Act, Chapter 496 of the Laws of 2009.
ADJOURNMENT
The next regular meeting of
the Board is scheduled for Mon., August 9, 2010 at 10:00 a.m. at the
RESOLUTIONS
RESOLUTION NO. 1-1: AUTHORIZATION TO EXECUTE CONTRACT WITH
TOSHIBA BUSINESS SOLUTIONS FOR PROVISION OF PURCHASE OF LASER PRINTER & FAX
TONER CARTRIDGES FOR WAYNE COUNTY DEPARTMENTS
Mr. Hammond presented the following:
WHEREAS, there is a cost savings in centralizing the
purchase of Laser Printer & Fax Toner Cartridges for copiers and fax
machines that are used in all County Departments; and
WHEREAS, currently the Department of Information Technology
purchases said supplies from PCI, Inc. with no set term of contract in place;
and
WHEREAS, TOSHIBA Business Solutions has an overall reduced
cost per item that will save the county significant savings; and
WHEREAS, the County is currently contracting with TOSHIBA
Business Solutions for the lease and maintenance of all copiers utilized by
County Departments; and
WHEREAS, the County is going to exercise the option to
participate in the Broome County bid (which has three (3) one year renewal
options subject to expire 8/31/2013) with Toshiba for the purchase of Laser
Printer & Fax Toner Cartridges; and
WHEREAS, in the event that Broome County does not renew the
current contract, Wayne County has the option to terminate said contract with
TOSHIBA Business Solutions; now, therefore, be it
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is hereby authorized to execute a contract on behalf of the
RESOLUTION NO. 1-2: AUTHORIZATION TO INCREASE LICENSE COUNT
OF POSS SCHEDULING SOFTWARE
Mr. Hammond presented the
following:
WHEREAS, the Shift Scheduling software has been successfully
implemented in the Sheriff and E911 departments; and
WHEREAS, the Nursing Home is the next area that would like to
utilize the software; and
WHEREAS, the license count needs to be increased by 250; now,
therefore, be it
RESOLVED, that the Director of Information Technology is
hereby authorized to purchase said at a cost not to exceed $22,000 using
A16804.54475 (Software).
RESOLUTION NO. 1-3:
TAX REFUND – ERROR ON TAX ROLL
Mr. Hammond presented the
following:
WHEREAS, applications for refund of real property tax claimed
to be attributable to an error on the tax roll has duly been filed with the
Director of Real Property Tax Services (“Director”) for the properties listed
below, pursuant to the provisions of Article Five, Title 3 of the Real Property
Tax Law; and
WHEREAS, the Director investigated the circumstances of the
claimed errors and has submitted a report recommending the applications be
approved; now, therefore, be it
RESOLVED, pursuant to Article 5, Title 3 of the Real Property
Tax Law that the following applications are hereby approved and the
TOWN OF
2010 Tax Roll
Account
No. 68110-05-065822
Assessed to: Erma
Mancuso
Total Tax Difference: $125.55 Total
Refund: $125.55
TOWN OF
2009 Tax Roll
Account
No. 75119-11-669630
Assessed to: Bruce
& Alice Biller
Total Tax Difference: $521.97 Total
Refund: $521.97
TOWN OF
2010 Tax Roll
Account
No. 75119-11-669630
Assessed to: Bruce
& Alice Biller
Total Tax Difference: $531.96
Total
Refund: $531.96
and be it further,
RESOLVED, that the County Treasurer is hereby authorized and
directed to charge back the refunds in the manner prescribed by Section 556 of
the Real Property Tax Law.
RESOLUTION NO. 1-4: ACCEPTING
BIDS FOR REAL PROPERTY AUCTION
Mr. Hammond presented the
following:
WHEREAS, pursuant to Resolution No. 321-10 certain properties
acquired by the County by tax deed were sold at public auction sale held June
16, 2010; and
WHEREAS, such properties were auctioned subject to approval and
acceptance of the bids by the Board of Supervisors; and
WHEREAS, the Finance Committee of the Board of Supervisors have
reviewed and recommends the bids set forth below be accepted; and
WHEREAS, regarding a Village of Wolcott property Tax Map #
75117-11-682573 which included a single family structure, subsequent to the
auction, arsonist activity destroyed said structure beyond repair; and
WHEREAS, the
WHEREAS, the bidder of Tax Map # 75117-11-682573, Donald
Woodard, does not wish to purchase the property as it is, and therefore,
requests the Board to withdraw his bid of $3,000 and return his deposit of
$2,100, now therefore, be it,
RESOLVED, that the Board of Supervisors have determined that it
is in the best interest of the County to accept the bids listed below and such
bids are hereby approved and accepted; the Chairman of the Board of Supervisors
is hereby authorized and directed to execute a quit-claim deed for each parcel,
subject to approval of the form of the deed by the County Attorney, and to
affix the seal of the Board of Supervisors to such deeds; and the County Treasurer
is hereby authorized and directed to record and deliver the respective deed
upon receipt of the payments required by the terms and conditions of sale; and
be it further
RESOLVED, that the Board of Supervisors have determined that it
is in the best interest of the County to allow Donald Woodard to withdraw his
bid on Tax Map # 75117-11-682573 and return the $2,100 deposit that he’d
submitted.
TOWN PROPERTY
TAX# BIDDER BIDDER PRICE
NAME
& ADDRESS
North
GALEN 72112-00-297150 Leonard Disanto $175 11098 Clyde-
GALEN 74112-13-183281 Jason Hoover. $2,250
GALEN 74112-14-356361 Glenn Martin $3,000
GALEN 74112-14-359366 Craig Perkins $6,500
N
GALEN 74112-14-370351 Glenn Martin $4,000
GALEN 74112-14-413452 Glenn Martin $5,600
GALEN 74112-17-161090 Francis Steen $27,000 11127 Turnpike Road
GALEN 74112-18-355190 Brian Lonneville $3,250
GALEN 74112-19-670057 Leonard Disanto $10,250
HURON 74117-00-854459 Milton Irizarry $40,000
North
LYONS 70111-12-998641 Jason Hoover $9,000
248
Lasher Road
Clyde,
NY14433
P.
Stephen Smith
Lyons,
NY14489
MACEDON 62112-00-086345 Michael Beard $7,000
MACEDON 64112-00-029668 Mike Kruzhinskiy $700
Webster,
NY14580
Siberry Enterprise
2, LLC
PALMYRA 66112-00-061192 Chris Bjonling $6,250
&
66112-12-763513 Sodus, NY14551
ROSE 72115-00-433894 Larry
Clingerman $5,000
North
Rose, NY14516
SODUS 67116-00-521014 Katie Ann Alexander $14,500
6128
SODUS 69117-00-434456 Brian Johnson $4,750
Mechanicsburg,
PA17055
SODUS 69118-00-610029 Carroll Fulton $12,000
WALWORTH 61116-00-728074 Brian
Lonneville $500
WALWORTH 63115-00-636078 Robert
Nolan $52,500
WILLIAMSON 67117-06-288959 Anne Sabocheak $4,500 5938 E. Townline Road
Williamson,
NY14589
WOLCOTT 75117-12-957692 Louise Siberry $1,000 Siberry
WOLCOTT 75117-15-628450 Gene & Claudette Sova $11,250
6580 Briscoe Cove Road
North
WOLCOTT 77119-00-466395 Brian Lonneville $3,250 137
Marble Road
WOLCOTT 78121-13-195412 Vincent Reynolds $59,000
RESOLUTION NO. 1-5: AUTHORIZATION TO SIGN A PAYMENT IN LIEU
OF TAX AGREEMENT (PILOT) BETWEEN THE TOWN OF LYONS AND CANAL VIEW HOUSING
DEVELOPMENT FUND CORPORATION
Mr. Hammond presented the
following:
WHEREAS, it is recognized that there was a need for lo-income
housing to be available in
WHEREAS, the Town of
WHEREAS, a Payment in Lieu of Taxes Agreement (PILOT) has been
drafted for execution by the affected taxing jurisdictions; and
WHEREAS, it is agreed that the $12,000 payment will be
apportioned to the affected taxing jurisdictions proportionate to the latest final tax rates
applicable at the time of the required payment; now, therefore, be it
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is authorized to sign the PILOT agreement as presented.
RESOLUTION NO. 1-6: ACCEPTING BIDS FOR CERTAIN REAL PROPERTY
PARCELS
Mr. Hammond presented the
following:
WHEREAS, pursuant to direction from the Finance Committee,
the Real Property Tax Director offered to adjoining landowners certain
remaining real property parcels that were not bid upon at the 2010 Tax
Foreclosure Auction held on June 16, 2010; and
WHEREAS, the bids have been opened and reviewed by the
Finance Committee with each recommending that the bids set forth below be
accepted; now, therefore, be it
RESOLVED, the Board of Supervisors has determined that it is in the best interest of the County
to accept bids set forth below and such bids are hereby approved; the Chairman
of the Board of Supervisors is hereby authorized and directed to execute a
contract of sale and a quit-claim deed for each parcel, subject to the approval
of the form by the County Attorney, and to affix the seal of the Board of
Supervisors to such deeds; the County Treasurer is hereby authorized and
directed to record and deliver the respective deed upon receipt of the payments
required by the terms and conditions of sale:
TOWN PROPERTY ID BIDDER BID PRICE
Butler/Village of Wolcott 75116-07-617976 No Bids
Lyons/Village of
Town of Sodus 69118-00-895084 No Bids
Town/Wolcott/Village/Red
Creek 78118-14-303371 Christopher & Kristine Akins $50.00
Town/Wolcott/Village/Red
Creek 78118-14-328474 Randy Nodine $1,329.95
RESOLVED, that the Wayne County Treasurer is hereby authorized
and directed to return all funds deposited by those individuals who’s bids were
rejected.
RESOLUTION NO. 1-7:
APPROVING APPLICATIONS FOR CORRECTED TAX ROLLS
Mr. Hammond presented the
following:
WHEREAS, applications for correction of tax rolls in relation
to parcels of property identified below have been filed with the Director of
Real Property Tax Services; and
WHEREAS, the Director investigated the circumstances of the
claimed errors on the tax rolls and recommends that the applications be approved;
now, therefore, be it
RESOLVED, pursuant to Article 5, Title 3 of the Real Property
Tax Law, the applications are approved and the officers having jurisdiction of
the tax rolls are hereby authorized to make the following corrections:
TOWN OF
2009 Tax Roll
Account No. 70116-00-097486
Assessed to: M.L.
Odell
Total Tax Difference: $769.00 Total
Corrected Total Tax: $1,011.98
and be it further
RESOLVED, that the County Treasurer is hereby authorized and
directed to charge back the pertinent taxing authorities in the manner
prescribed by Section 554 of the Real Property Tax Law.
RESOLUTION
NO. 1-8: CONCUR WITH
Mr. Hammond presented the following:
WHEREAS,
the County Treasurer has identified certain real property, a copy of which is
on file with the Clerk of the Board, that have a barrier to tax enforcement;
now, therefore, be it
RESOLVED,
that the Board of Supervisors concur with the County Treasurer’s recommendation
that this real property be withdrawn from the foreclosure process and that the
Town Assessors be directed to place this real property in the exempt portion of
the tax roll.
RESOLUTION NO. 1-9: RESOLUTION AMENDING RESOLUTION 351-10
AUTHORIZING JOINT MUNICIPAL IMPROVEMENT PROJECT FOR THE TOWN OF
Mr. Hammond presented the following:
WHEREAS, Resolution No. 351-10 authorized funding for the
extension of the Erie Canal Trail from Route 88 in the Village of Newark to the
western boundary of the Village of Lyons from the Joint Municipal Improvement
Project for the Town of Arcadia, in partnership with the Town of Lyons and the
Village of Newark, in the amount of one-third the total project cost or $60,000,
whichever is less; and
WHEREAS, upon further review and discussion of Resolution No.
351-10; the Finance Committee has recommended that the resolution include
language defining that the payment from the Joint Municipal Improvement Fund
will be made on a reimbursement basis and that in the event the project is not
completed as defined that any amount that has been paid for the project to the
Town of Arcadia will be repaid by the Town to the County; now, therefore, be it
RESOLVED, that Resolution No. 351-10 is hereby amended as
follows:
“RESOLVED that the Wayne County Board of Supervisors hereby
authorizes funding from the Joint Municipal Improvement Project for the Town of
RESOLVED that the Wayne County Board of Supervisors hereby
authorizes the Chairman of the Board of Supervisors to execute an agreement
with the Town of Arcadia which will provide the aforementioned $60,000 to the
Town of Arcadia on a reimbursement basis as partial payments or in full after it is demonstrated that the
costs were incurred by the Town and with the condition that in the event the
entire project is not completed that the Town of Arcadia will repay the County
of Wayne the portion of the funds that have been paid by the County to the
Town.”
RESOLUTION NO. 1-10: AMEND PUBLIC SAFETY BUILDING PROJECT
(H1925) PER CHANGE ORDER NUMBERS APPROVED ON JULY 6, 2010
Mr. Hammond presented the
following:
WHEREAS, the Building
Renovation Committee (BRC) has the authority to approve changes orders up to
$10,000.00 for the Public Safety Building Project; and
WHEREAS, the BRC met on July 6, 2010 to review the status of
the project and reviewed and approved various change orders within the
components of the project; and
WHEREAS, the following change orders were reviewed and
approved for the General Contractor component:
GC-50 increase $3,945.00 to lower installed windows in Operations Room
2011; GC-56 increase $821.00 for Area “B” between column line 12A and 14A,
adjacent column line W, to remove floor tile and mudset down to structural slab
and provide infill with design mix; GC-60 increase $1,403.00 for providing fire
rated (60 min,) wood doors with a 4 x 25 narrow light for doors S-1003A and
S-1004A; GC-61 increase $1,287.00 for removal and replacement door frame for
door S-1004B with a 60 minute rated hollow metal frame; GC-64 increase
$3,783.00 for field glaze in lieu of factory glaze all toilet room windows and
install plywood temporarily in windows to secure the building until glass is
received; for a net increase to the General Contractor component of $11,239.00;
and
WHEREAS, the following change orders were reviewed and
approved for the Plumbing and Fire Protection component: PC-06 increase $836.00 for re-routing the
fire protection line to the penthouse, as a result of unforeseen steel in
adjacent wall; PC-07 increase $4,965.00 for additional manpower to maintain
schedule and avoid delays with other contractors for a net increase to the
Plumbing and Fire Protection component of $5,801.00; and
WHEREAS, the above approved change orders require amendments
to the H1925 CO. BLDG. RENOVATION-ONH budget; now, therefore, be it
RESOLVED, that the
H1925-CO.BLDG. RENOVATION-ONH:
$11,239.00 to .52813
General Trades
$ 5,801.00 to .52816 Plumbing & Fire
Protection
$17,040.00 from .52818
Contingency
RESOLUTION NO. 1-11:
RESOLUTION AUTHORIZING COUNTY PURCHASING AGENT TO OBTAIN CREDIT CARDS FROM A
BANK OR FINANCIAL INSTITUTION AND ESTABLISHING A CREDIT CARD POLICY
Mr. Hammond presented the
following:
WHEREAS,
the Wayne
County Board of Supervisors recognizes that there are instances where it is
often difficult, impractical, time consuming and more costly to process small
dollar purchases through conventional procurement means of preparing purchase
orders and processing invoices; and
WHEREAS,
credit cards
are often required when making travel arrangements and reserving hotel rooms
and in securing cheaper rates for hotels and air fares via telephone or the
internet; and
WHEREAS,
credit cards can yield cost avoidance and
streamline the purchases as, often the expense of processing small dollar
purchases can run as high as the purchase itself; and
WHEREAS,
the Wayne
County Board of Supervisors recognizes that any authorization for the use of
credit cards must be accompanied by a comprehensive use policy to provide
adequate controls and to prevent misuse of credit cards and hereby determines
that it is in the best interest of Wayne County to authorize the limited use of
credit cards from banks or credit card issuers and establish this Credit Card
Policy; now, therefore, be it
RESOLVED,
that the Wayne
County Board of Supervisors hereby establishes the Wayne County Credit Card
Policy under the following terms and conditions:
1. The Wayne County Board of
Supervisors hereby authorizes the Chairman of the Board of Supervisors to enter
into contracts with banking institutions or credit card companies for the
issuance of no fee credit cards to be held in the name of County of Wayne for
use by designated persons as herein set forth for the purchase of lower cost
purchase items, making previously authorized travel/training arrangements and
for small maintenance, repair and operating expenses.
2. The County Purchasing Agent
shall have control of any and all credit cards; cards shall not be issued to
individual employees.
3. The Purchasing Agent shall
personally authorize the use of the credit cards and shall keep a detailed log
of any use of the credit cards which is to be reconciled with the corresponding
credit card statement upon its receipt by the county.
4. The following authorized
credit card purchases may be made when it is in the county’s best interests to
do so and after being pre-audited by the
·
Office supplies
and forms
·
Books and
subscriptions
·
Computer
supplies
·
Hardware and
tools
·
Replacement
parts
·
Maintenance,
repair and operating expenses
·
Material
expenses
·
Travel, training
and conference registrations, and lodging reservation expenses that have been
authorized by the County Administrator, or in the case of out-of-state travel
by the County Administrator, Standing Committee, and Chairman of the Board of
Supervisors. Subject to provisions of
the
·
Registration for
on-line Training Sessions and Webinars
·
Any other
expenses less than $1,500 authorized in writing by the
5. The following are unauthorized
credit card purchases:
·
Any single
transaction exceeding $1,500.00 in value not specifically authorized in writing
by the
·
Purchase of
items for personal use or, in the case of approved lodging, costs incurred for
incidental expenses that would not otherwise be eligible for reimbursement to
an employee.
·
Credit cards are
not to be used for any product, service or with any merchant considered to be
inappropriate for County funds
6. All credit cards will be kept
under the direct supervision of the Purchasing Agent of Wayne County.
7. In using a credit card, the
Purchasing Agent shall retain all receipts for the items purchased and
immediately upon purchase, provide the same to
8. Departments incurring expenses
through use of a credit card shall be responsible for submitting to the
9. Any illegal or unauthorized
expense or improper use of a credit card shall subject the employee to
disciplinary action.
10. Except as herein provided,
purchases, payments, travel and other actual and necessary expenses for which a
credit card is used shall be incurred in accordance with, and shall be subject
to, all laws, rules, policies, and regulations applicable to charges incurred
by the County of Wayne, its officers and employees.
11. Employees using County credit
cards shall sufficiently document the purchases with supporting receipts and a
detailed composition of all charges, noting the official or employee who has
initiated said charges.
12. Any lost or stolen credit cards
shall be reported immediately to the Wayne County Administrator,
13. For any orders placed by phone,
fax, mail or E-mail, a receipt must be requested detailing the merchandise
purchased, price, freight, shipping etc. and must be included with the goods
mailed or shipped.
14. Notwithstanding any of the
above, County credit cards can be used for any other transaction without
monetary limit provided, and on condition, that the purchase is duly authorized
in advance by Resolution of the Wayne County Board of Supervisors.
15. All purchases made under this
policy shall comply with Wayne County Purchasing Policies and the provisions of
General Municipal Law §103 and all other competitive bidding laws of the State
of
and be it further
RESOLVED, that the Chairman of the Board of Supervisors,
County Administrator and Purchasing Agent be, and hereby are authorized and
directed to take such incidental actions as may be necessary to carry out the
terms of this Resolution including the execution of any agreements with a bank
or credit card issuer that may be necessary provided the same are in a form
approved by the County Attorney; and be it further
RESOLVED, that the Purchasing Agent and
RESOLUTION NO. 2-1: AUTHORIZE SIGNING OF GRANT APPLICATION
AND ACCEPTANCE OF FUNDS UPON APPLICATION APPROVAL FOR EXXONMOBIL FOUNDATION
STAR GRANT
Mr. Plant presented the following:
WHEREAS, the ExxonMobil foundation offers STAR grants in the
amount of $500 for 40 hours of volunteer work to agencies where ExxonMobil
retirees or their family members volunteer and
WHEREAS, the volunteer who serves in the Victim/Witness
Services office of the Wayne County District Attorney is the spouse of a Mobil
retiree and
WHEREAS, the volunteer has fulfilled the minimum number of
volunteer service hours required during the months of January through March of
2010 and
WHEREAS, the volunteer has requested that the grant be provided
to the Victim/Witness services office for volunteer work performed and
WHEREAS, the county is required to provide at least a 20% local
match for money received by the Victim Witness Services office from the NYS
Crime Victims Board in the amount of $11,268 now therefore be it
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is hereby authorized and directed
to sign the Grant Application for the ExxonMobil Foundations STAR grant
on behalf of the County of Wayne,
Victim/Witness Services and be it further
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors accept the funds upon application approval.
RESOLUTION NO. 2-2: AUTHORIZE EXECUTION OF CONTRACT FOR
CRIME VICTIMS BOARD/NYS OFFICE OF VICTIM SERVICES
Mr. Plant presented the following:
WHEREAS, the State of
WHEREAS, the State of
WHEREAS the amount awarded for 2010 - 2011 is in the amount of
$47,220;and
WHEREAS the grant requires a minimum 20% local match; and
WHEREAS the amount of the local match necessary to meet the
minimum expenses for the program is equal to $14,104; now, therefore, be it
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is hereby authorized and directed
to execute a Continued Funding Application on behalf of the County of
Wayne, subject to the County Attorney’s approval as to form and content, with
the New York State Crime Victims Board for the continuation of Wayne County’s
Crime Victim/Witness Services program; and be it further
RESOLVED that the application is in the amount of $61,324.00
of which $47,220 is reimbursed for the period October 1, 2010 to
September 30, 2011.
RESOLUTION NO. 2-3: AUTHORIZATION FOR THE DISTRICT ATTORNEY
TO AMEND 2010 COUNTY BUDGET
Mr. Plant presented the
following:
WHEREAS, the District Attorney has paid for appellate services
for an unanticipated amount of appellate brief preparation in excess of the
budgeted amount; and
WHEREAS, the District Attorney needs extra funds to pay
anticipated appellate services for briefs for the remainder of 2010; now,
therefore, be it
RESOLVED, that the
A1165 – District Attorney:
$2,000.00 from .4220 Light
and Power
$2,000.00 from .54500 Fees
for Services-Non Employees
$4,000.00 to .54513
Appellate Services
RESOLUTION NO. 2-4: AUTHORIZATION TO PURCHASE RADIO
PROGRAMMING SOFTWARE
Mr. Plant presented the
following:
WHEREAS, the purchase of Motorola XTL1500 mobile radios,
Motorola XTS1500 portable radios, and Motorola Minitor V pagers has been
previously authorized in association with the Radio Interoperability Project;
and
WHEREAS, programming for all the aforementioned radio equipment
was not purchased with the units, as the County will assume responsibility for
such radio equipment programming; and
WHEREAS, DC power supplies
will be needed to power the radios for programming and burn-in operational
testing during the programming process; now, therefore, be it
RESOLVED, that the 911 Coordinator shall be authorized to
purchase one complete set of Motorola radio and pager programming software and
cables from Finger Lakes Communications, with costs and detail as follows:
XTL and XTS software $412.50
XTL Pro Cable 50.00
XTS Cable 261.00
Minitor V Programming Kit 224.00
Minitor V Programming Software 75.00
and be it further
RESOLVED, that the 911 Coordinator shall be authorized to
purchase four ICT 1220 DC power supplies at a cost of $162.00 each, for a total
cost not to exceed $1,670.50.
RESOLUTION NO. 2-5: AUTHORIZATION TO AMEND THE 2010
Mr. Plant presented the
following:
WHEREAS, one of the Dell personal computers purchased in 2005,
and utilized as a CAD (Computer Aided Dispatch) workstation is in need of
replacement, as multiple repairs have been made to the unit recently, including
hard drive replacement, with the unit still experiencing problems; and
WHEREAS, a quote was obtained through the IT Department for
replacement of said computer with a Hewlett Packard computer, to be purchased
off
RESOLVED, that the IT Department shall be authorized to
purchase one HP computer for the E911 Department, in association with HP quote
number 5245360, utilizing the current New York State purchasing contract for
Hewlett Packard equipment, at a cost not to exceed $680.00; and be it further
RESOLVED, that the County treasurer is hereby directed to make
the following line item transfer within the 2010 County budget, to facilitate
the above detailed purchase:
A3642 E911 Communications
$680.00 FROM .54230
Telephone
$680.00 TO .52201 Computer
Equipment
RESOLUTION NO. 2-6: AUTHORIZATION TO MODIFY BUDGET AND
EXPEND GRANT FUNDS FOR THE
Mr. Plant presented the
following:
WHEREAS, the Wayne County Emergency Management Office has
received a FY09 State Homeland Security Grant in the amount of $146,614 with no
local grant required; and
WHEREAS, a portion of said grant application included the purchase
and equipping of a vehicle for the purpose of radiological monitoring, enhanced
communications capabilities, towing Emergency Management trailers; and the
Department is desirous of replacing the current vehicle, a 1999 with 100,000
miles at no cost to the county; now, therefore,
be it
RESOLVED, that the
A3640-EMERGENCY MANAGEMENT
$36,333.00
to .44306 Homeland Security Grant
$36,333.00
to .52300 Motor Vehicle
and be it
further
RESOVED, that the Director of Emergency
Management is authorized to purchase one (1) 2010 Chevrolet Tahoe under NYS
Contract 21910-PF for a cost not to
exceed $36,333.00; and be it further
RESOLVED, that when the new vehicle is
received, the Director is hereby authorized and directed to surplus the 1999
Ford Taurus (VIN 1FAFP52U9XG270760) being replaced and vehicle is to be sold in
the next municipal auction; not to be reassigned to another County Department;
and be it further
RESOLVED, that this new vehicle will not be
replaced with
RESOLUTION NO. 2-7: AUTHORIZATION TO PARTICIPATE IN 2010
COMPANION ANIMAL SHELTERING EQUIPMENT (CASE) GRANT PROGRAM
Mr. Plant presented the
following:
WHEREAS, there is up to $60,000 available with no local match
required in the FY2010 State Homeland Security Program (SHSP) for Regional CASE
grant applications to develop regional equipment caches to support the
capability to provide temporary emergency sheltering for pets and companion
animals during emergencies and disasters; and
WHEREAS, the New York State Pet Evacuation and Transportation
Standards Acts of 2006 amended Article 2B of the New York State Executive Law
to include the utilization and coordination of programs to assist individuals
with household pets and service animals following a disaster, with particular
attention to means of evacuation, shelter and transportation options; and
WHEREAS, the Robert T. Stafford Disaster Relief and Emergency
Assistance Act (42 U.S.C. 5196b) as amended by the Pets Evacuation and
Transportation Standards Act of 2006, requires that State and local emergency
plans take into account the needs of individuals with household pets and
service animals before, during, and after an emergency; and
WHEREAS, the Wayne County
Emergency Management Office, Cayuga County Emergency Management Office, and
Seneca County Emergency Management Office are desirous to comply with the
requirements of the aforementioned acts at minimal local taxpayer cost; now,
therefore, be it
RESOLVED to authorize the Director of
Emergency Management to apply for said grant.
RESOLUTION NO. 2-8: AUTHORIZATION TO EXPEND
Mr. Plant presented the
following:
WHEREAS, there is a need for reliable radio communications at
locations typically not served by radio communications (hospital, congregate
care centers, et al) during a disaster or other emergency; and
WHEREAS, the Radio Amateur Civil Emergency Service (RACES) and
the Military Auxiliary Radio System (MARS) have a long history of providing
auxiliary communications for military, federal, civil, and/or disaster
officials during periods of emergency; and
WHEREAS, Wayne County Emergency Management is desirous of
establishing emergency communications at these locations and others during
times of radiological emergencies or other disasters; and
WHEREAS, this proposal will provide for the purchase of three
base station radios and eight mobile radio stations with associated antennas
and other required accessories that will be housed at the Wayne County
Emergency Operations Center until needed; and
WHEREAS, there is adequate funding in A36402.5200 to support
this purchase; and
WHEREAS, the expenditure of these funds is in accordance with
NYS Executive Law Article 2-B § 29-c. Radiological Preparedness that requires
Nuclear License Fee funds be used specifically for Radiological Emergency
Preparedness; now, therefore, be it
RESOLVED, that the Director of Emergency
Management is authorized to purchase the necessary equipment to establish and
maintain said emergency communications.
RESOLUTION NO. 2-9: AUTHORIZATION TO CREATE POSITION AND
APPOINT VOLUNTEER TRAINING SUPPORT OFFICER FOR FIRE TRAINING FACILITY
Mr. Plant presented the following:
WHEREAS, the Wayne County Fire Coordinator oversees the Fire
Training Facility; and
WHEREAS, the Fire Training Facility must be prepared with aids
and props fabricated to simulate actual fire conditions for realistic and
effective training; and
WHEREAS, this preparation has been accomplished by volunteers,
and the County wishes to formalize and authorize this continued support and
activity; now, therefore, be it
RESOLVED, that one (1) position of volunteer (unpaid) Training
Support Officer is hereby created effective July 20, 2010, under the direction
of the Fire Coordinator; and be it further
RESOLVED, that Harry Aunkst is hereby named to the volunteer
position of Training Support Officer.
RESOLUTION NO. 2-10: AUTHORIZATION TO ENTER INTO A LEASE
AGREEMENT WITH TOSHIBA FOR A COLOR COPIER FOR THE WAYNE COUNTY SHERIFF’S OFFICE
Mr. Plant presented the
following:
WHEREAS, the Wayne County Sheriff’s Office currently has a
lease agreement with Xerox for a color copier (budget account number A3150-54408);
and
WHEREAS, the monthly charge for said copier is $705.38, plus
$.0084 per black and white image and $.089 per color image, with an average
monthly use of 1775 black and white images and 220 color images; and
WHEREAS, said lease agreement with Xerox is due to expire July
31, 2010; and
WHEREAS, the Sheriff’s Office has the continued need for a
color copier to expeditiously print and duplicate high quality color crime
scene photos; accident investigation photos; fire investigation photos; missing
person and wanted posters; aerial maps; other evidentiary images and documents
needing to be in color; and the duplication of images in color to assist other
county and public service agencies; and
WHEREAS,
WHEREAS, the Sheriff is requesting to enter into a 41 month
lease agreement with Toshiba starting August 1, 2010, for a Toshiba e-studio 3530c color
copier/printer/scanner/fax machine for a monthly charge of $288.00 a month,
plus $.011 per black and white image and $.0585 per color image; and
WHEREAS, said lease agreement covers all service calls;
preventative maintenance calls; all labor; travel; parts; and supplies,
excluding staples and paper; now, therefore, be it
RESOLVED, that the Wayne County Sheriff is hereby authorized
to enter into a 41 month lease agreement with Toshiba for a color copier, not
to exceed $288.00 per month, plus the cost of the black and white and color
images, subject to review and approval of the County Attorney.
RESOLUTION
NO. 2-11: AUTHORIZATION TO AWARD BID FOR ONE (1) UNDERWATER SEARCH AND RESCUE
SUPPORT VEHICLE FOR THE WAYNE COUNTY SHERIFF’S OFFICE
Mr. Plant presented the following:
WHEREAS, the Clerk of the Board of Supervisors duly advertised
for bids for one (1) Underwater Search and Rescue Support Vehicle for the Wayne
County Sheriff’s Department; and
WHEREAS, the following bid was received:
SIRCHIE Vehicle Division $155,288.00
612 Gravelly Hollow Road
Optional Exterior Storage
Compartment
– Street Side Mount $1,069.00
RESOLVED, that the bid submitted by SIRCHIE Vehicle Division
for $156,357.00 is hereby accepted; and be it further
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is hereby authorized and directed to execute a contract on behalf
of the County of Wayne, subject to the County Attorney’s approval as to form
and content, with SIRCHIE Vehicle Division at a cost not to exceed $156,357.00.
RESOLUTION NO. 3-1: AUTHORIZATION TO ACCEPT BID FOR WAYNE COUNTY
Mr. LeRoy presented the
following:
WHEREAS, the Clerk of the Board of Supervisors has duly
advertised for bids for the replacement of the roof on the Clerk/DMV Building,
and
WHEREAS, the bids were publicly opened on Monday, May 24, 2010,
at 1:30 pm, and the following bids were received:
Bidder Bid Amount Unit Cost for Zurn Drain Replacement
Leo J. Roth Corp
A.W. Farrell & Son, Inc
Elmer W. Davis
and
WHEREAS, the low bidder Leo J. Roth has requested that their
bid be withdrawn from consideration because of a mathematical error in the
preparation of said bid; and
WHEREAS, the Wayne County Attorney has reviewed said request
from Leo J. Roth Corporation to withdraw their bid and documentation submitted
in support of that request and recommends that the Board of Supervisors allow
said bid to be withdrawn and the bid deposit returned to Leo J. Roth
Corporation, and
WHEREAS, the remaining bids have been reviewed by the Buildings
and Grounds Superintendent and the Wayne County Attorney; now, therefore, be it
RESOLVED, that the bid of Leo J. Roth Corporation is withdrawn
as per their request because of a mathematical error; and be it further
RESOLVED, the Clerk of the Board is hereby directed to return
the bid deposit of Leo J. Roth Corporation; and be it further
RESOLVED, that the Board of Supervisors hereby accepts the Bid
submitted by Elmer W. Davis, for the Roof Replacement for the Wayne County
Clerk/DMV Office Building located at 9
Pearl St., at a cost of $224,377.00, and
be it further
RESOLVED, that the
A1615-BUILDINGS AND GROUNDS:
$224,377.00 to .54000
Contractual Expense
A1990-CONTINGENT FUND GEN:
$224,377.00 from .54000
Contractual Expense
RESOLUTION NO. 3-2: AUTHORIZATION TO EXECUTE A LICENSE
AGREEMENT WITH TRAILWORKS, INC.
Mr. LeRoy presented the
following:
WHEREAS, Trailworks, Inc. wishes to assist in the ongoing
maintenance of various Trails owned by
WHEREAS, The County Attorney and the Superintendent of Buildings
and Grounds have prepared a proposed license agreement with specific tasks that
may be performed by Trailworks, Inc; and
WHEREAS, Trailworks, Inc. does not have liability insurance;
now, therefore, be it
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is hereby authorized to enter into a license agreement with
Trailworks, Inc. subject to the approval of the Wayne County Attorney for an
initial one (1) year period commencing August 1, 2010 through July 31, 2011
with the option to extend said license agreement for successive one (1) year
periods; and be it further
RESOLVED, that the County insurance and indemnification
requirements regarding said license agreement are hereby waived.
RESOLUTION NO. 3-3: AUTHORIZATION TO ISSUE REQUEST FOR
PROPOSALS TO SELECT ENERGY SERVICE COMPANY (ESCO)
Mr. LeRoy presented the
following:
WHEREAS, the
WHEREAS, some of these
structures are in need of improved and upgraded Heating, Ventilation, and Air
Conditioning Systems, windows and doors, and lighting systems; and
WHEREAS, all of these structures can be made more energy
efficient; and
WHEREAS, through Energy Performance Contracting the County can
seek to make the necessary energy efficiency improvements and pay for those
improvements with guaranteed energy savings; and
WHEREAS, the New York State Energy Law provides for the
ability for the county to solicit proposals from qualified Energy Service
Companies to identify needed improvements, design the improvements, and
coordinate the installation of those improvements in order to make facilities
more energy efficient and in turn apply the energy cost savings from those
improvements to pay for the cost of the improvements over a specified period of
time; now, therefore, be it
RESOLVED, that the County Administrator and the Superintendent
of Buildings and Grounds are authorized to issue a Request for Proposals
through the Clerk of the Board of Supervisors to qualified Energy Services
Companies to provide Wayne County with proposals to develop and implement
Energy Conservation Measures on a Performance Contracting Basis at specified
county-owned facilities; and be it further
RESOLVED, that the Request for Proposals shall include
notification to the proposers that the townships within Wayne County may also
participate in the program on an individual township option basis after a
qualified ESCO is selected by the county.
RESOLUTION NO. 3-4:
AUTHORIZATION TO APPROVE 2010 HIGHWAY CONSTRUCTION AND SUPPLEMENTAL PROJECT
STATEMENTS AND APPROPRIATE FUNDS
Mr. LeRoy presented the
following:
WHEREAS, the New York State Department of Transportation has
approved and allocated additional CHIPS Funds for the 2010-2011 Fiscal Year;
and
WHEREAS, the original CHIPS Funds allocated by the state was
increased to $632,261.12 for the Fiscal Year 2010-2011 Fiscal Year; and
WHEREAS, the county originally budged for $1,700,000; and
WHEREAS, in accordance with Section 115 of the Highway Law,
the Superintendent of Highways has prepared project statements for the proposed
work for the following projects:
10-34 Miscellaneous Nova Chip Paving Project $450,000
10-31 Miscellaneous Drainage Culvert Project $100,000
10-29 Hot In-Place Recycle Project $130,000
and supplemental project
statement of proposed work for the following projects:
09-18 Miscellaneous Guard Rail Project $ 24,255
10-46 Miscellaneous Bridge Maintenance & Repair
Project $ 80,170
now, therefore, be it
RESOLVED, that the Project Statements prepared by the
Superintendent of Highways are hereby approved by the Board of Supervisors, and
the Chairman of the Board and the Clerk of the Board are hereby authorized and
directed to endorse such approval on the Project Statements; and be it further
RESOLVED, that the
D99990 – OTHER:
$899,425 to .43501
Consolidated Highway Aid
$ 450,000.00 to .52634 Miscellaneous Nova Chip
Paving Project
$ 100,000.00 to .52631 Miscellaneous Drainage
Culvert Project
$ 80,000.00 to
$ 130,000.00 to .52629 Hot In-Place Project
$ 24,255.00 to .52618 Miscellaneous Guard
Rail Project
$ 35,000.00 to
$ 80,170.00 to .52946 Miscellaneous Bridge
Maintenance & Repair Project
RESOLUTION NO. 3-5:
AUTHORIZATION TO ENTER INTO A SUPPLEMENTAL AGREEMENT WITH BARTON AND LOGUIDICE
FOR THE LEROY
Mr. LeRoy presented the
following:
WHEREAS, as a result of the construction of the temporary detour
for the Leroy Island Bridge, sediment was displaced from the bottom of the bay
and has created a small raised island limiting flow and access to several
adjacent properties; and
WHEREAS, this sediment island was identified at the completion
of the project and it was anticipated that it would naturally dissipate over
time due to wave action and ice movement; and
WHEREAS, this sediment island has not dissipated so several
discussions have occurred with the NYSDEC, Town Supervisor, local residents and
the Highway Superintendent to formulate a plan for remediation; and
WHEREAS, the NYSDEC will require a permit application with
documentation before a permit will be issued to complete the work; and
WHEREAS, since Barton and Loguidice has much of the information
required, is intimately familiar with the project, and has experience with
preparing NYSDEC permit applications, they have provided a proposal of $4000 to
prepare a permit application and obtain the permit to remediate the sediment; and
WHEREAS, since the work is directly related to the Bridge
project, the expenses incurred are eligible for reimbursement and sufficient
funds remain in the current project budget; now, therefore, be it
RESOLVED, that the Chairman of
the Wayne County Board of Supervisors is hereby authorized and directed to
execute a supplemental agreement on behalf of the
RESOLUTION
NO. 3-6: AUTHORIZATION TO ENTER INTO AN
AGREEMENT WITH MASTERMIND SYSTEMS FOR
THE CONSULTANT SERVICES FOR THE
Mr. LeRoy presented the following:
WHEREAS,
the Wayne County
WHEREAS,
three proposals were received from FRA Engineers, MasterMind Systems and GMB
Engineers and Planners, and
WHEREAS,
these proposals were reviewed and rated and the most qualified consultant was
determined to be MasterMind Systems from Elmore
WHEREAS, MasterMinds proposed fee to
complete the work is $36,946 which is within the $37,500 budget allocated for
this project (D51122.52627) , therefore now, be it
RESOLVED, that the Chairman
of the Wayne County Board of Supervisors is hereby authorized and directed to
execute an agreement on behalf of the County of Wayne, subject to the County
Attorney’s approval as
to
form and content, with MasterMind Systems for the not-to-exceed cost of $36,946
associated with the consulting services in the Wayne County Safe Passing Zone
Study.
RESOLUTION NO. 3-7:
AUTHORIZATION TO ADVERTISE FOR PROPOSALS FOR ENGINEERING SERVICES FOR THE
Mr. LeRoy presented the
following:
WHEREAS, the Noble Road
Bridge over Black Creek project in Galen and the Yellow Mills Road Bridge over
Ganargua Creek project in Macedon are both listed on the Genesee Transportation
Councils Transportation Improvement Program (TIP) for funding beginning in
October 2010; and
WHEREAS, the NYSDOT has
authorized the County to begin the Consultant Selection process in accordance
with the guidelines described in the Locally Administered Federal Aid Project
manual; and
WHEREAS; the funds to pay
for the engineering services will be 80% federal and 20% local; now, therefore,
be it
RESOLVED, that the Highway
Superintendent is hereby authorized and directed to request proposals for
engineering services for the Noble Road and Yellow Mills Bridge projects.
RESOLUTION NO. 3-8:
AUTHORIZATION TO ENTER INTO A SUPPLEMENTAL AGREEMENT WITH HUNT ENGINEERS FOR
THE CHRISTIAN HOLLER ROAD BRIDGE PROJECT
Mr. LeRoy presented the
following:
WHEREAS, a full time inspector is required to document all
quantities installed and to assure all work is in accordance to the design
documents; and
WHEREAS, the duration of construction required a full time
construction inspector to spend an additional 120 hours (3 weeks) performing
on-site and in-plant inspections for the concrete beam fabrication; and
WHEREAS, Hunt Engineers has provided backup documenting the
actual hours and expenses expended; now, therefore, be it
RESOLVED, that the Chairman
of the Wayne County Board of Supervisors is hereby authorized and directed to
execute a supplemental agreement on behalf of the
RESOLVED, that the Treasurer
is to pay the additional not-to-exceed cost of $7100 associated with the
Construction Inspection in accordance with Resolution No. 203-09.
RESOLUTION NO. 4-1: AUTHORIZING GROUND LEASE WITH THE TOWN
OF ARCADIA FOR THE SITE OF THE MATERIALS RECOVERY CENTER, THE CURBSIDE
COLLECTION FLEET AND THE YARD WASTE COMPOSTING PROGRAM AND AUTHORIZING
ASSIGNMENT OF LEASE TO THE WESTERN FINGER LAKES SOLID WASTE MANAGEMENT
AUTHORITY
Mr. Spickerman presented
the following:
WHEREAS, the Board of Supervisors desires to have the Western
Finger Lakes Solid Waste Management Authority (“Authority”) to continue to
operate the recycling and related programs in Wayne County; and
WHEREAS, the program is the
operation by the Authority of a curbside recycling collection program; a
Materials Recovery Facility (“MRF”) for the purpose of processing the
recyclable materials collected under the program and a yard waste composting
program; and
WHEREAS, the Town of Arcadia has agreed to lease a portion of
the Arcadia Landfill property to the County to be used as the site for these
activities, and has agreed that the County may assign the lease to the
Authority; and
WHEREAS, the Authority previously furnished to the Board of
Supervisors a “Phase I” Environmental Audit Report and Certification, in form
and substance at the request of the Authority, which revealed no evidence that
any pollutant or other toxic or hazardous substance, as defined under the
Comprehensive Environmental Response, Compensation and Liability Act, or any
other applicable federal, state or local law, is known to be present on the
proposed site; and
WHEREAS, the County Planning Director has presented to the
Board of Supervisors (1) a proposed Ground Lease for the site, to be executed
by the County and the Town and (2) a proposed Assignment of Lease to be
executed by the County, the Town, and the Authority; now, therefore, be it
RESOLVED, that the Ground Lease and the Assignment of Lease
presented by the Planning Director are hereby approved, and the Chairman of the
Board of Supervisors is hereby authorized and directed to execute the Ground
Lease and the Assignment of Lease as presented, subject to such technical
corrections and changes as may be deemed necessary or desirable by the County
Attorney.
RESOLUTION NO. 4-2: AMEND RESOLUTION NO. 565-04 TO AUTHORIZE
JOINT MUNICIPAL IMPROVEMENT PROJECT FOR THE TOWN OF
Mr. Spickerman presented
the following:
WHEREAS, pursuant to Resolution No.
232(73), as amended by Resolution No. 263(73) and Resolution No. 291(73), the
Board of Supervisors has established a Joint Municipal Improvement Project Fund
which provides County funding for a portion of the cost of approved Town or
Village improvement projects for development of public facilities related to
retail business activity; and
WHEREAS, Resolution No. 565-04 authorized
funding for the Town of Savannah in an amount of one third the project cost or
$15,000, whichever is less, for a downtown improvement program replacing curbs
and sidewalks in the Hamlet’s central business district; and
WHEREAS, the Town of
RESOLVED, that Resolution No. 565-04 is
amended by deleting curbs and sidewalks and replacing them with the
installation of new streetlights in the Hamlet of Savannah’s central business
district.
RESOLUTION NO. 4-3: ACCEPT NYS DEPARTMENT OF STATE LOCAL
WATERFRONT REVITALIZATION GRANT AND AUTHORIZE ADMINISTRATIVE AGREEMENT WITH THE
WESTERN ERIE CANAL
Mr. Spickerman presented
the following:
WHEREAS, Resolution 428-08
authorized
NYS Environmental Protection Fund Local Waterfront Revitalization
Program (LWRP) to continue the Western Erie Canal Main Street Program begun by
the Western Erie Canal Alliance (WECA); and
WHEREAS, Resolution 428-08
also authorized the preparation of the application by the Genesee Finger Lakes
Regional Planning Council (GFLRPC) and upon award of funding, the
administration of the grant program by the same; and
WHEREAS,
percent matching funds to be acquired from the inaugural National Trust
for Historic Preservation’s Main Street Center (“NTMSC”) Local Main Street
programs, which are located in the Village of Lockport in Niagara County, the
Village of Albion in Orleans County and the Village of Lyons in Wayne County;
and
WHEREAS, the Genesee Finger
Lakes Regional Planning Council proposed a part-time Main Street Coordinator to
administer this program, which would have resulted in the revocation of the license
issued by the NTMSC Four Points Program to these communities because they
required a full time coordinator; and
WHEREAS, Resolution 908-09
instructed the Western Erie Canal Alliance (“WECA”) to submit a proposal for
inclusion in the administrative structure of this program to preserve the
license from the NTMSC, which has been done; and
WHEREAS, the Genesee Finger
Lakes Regional Planning Council will no longer administer the LWRP grant, but
rather will provide services to WECA in connection with the preparation of a
Historic Preservation Guidebook for participating Main Street communities; and
WHEREAS, the NYS Department
of State concurs with the new role for the Genesee Finger Lakes Regional
Planning Council in connection with the LWRP grant; now, therefore, be it
RESOLVED, that
RESOLVED, that the Chairman
of the Board of Supervisors is authorized to execute an agreement with the
Western Erie Canal Alliance for administration of the LWRP grant awarded to
Wayne County, at no cost to the County, subject to approval as to form and
content by the County Attorney; and be it further
RESOLVED, that the staff of
the Wayne County Planning Department is authorized to provide technical
assistance to WECA in the administration of this grant program.
RESOLUTION NO. 5-1: AUTHORIZATION TO ACCEPT PROPOSAL AND
EXECUTE CONTRACT WITH LINSTAR FOR PLASTIC PERMIT IDENTIFICATION CARDS
Mrs. Collier presented the
following:
WHEREAS,
The Office of the County Clerk has requested a proposals to purchase a new
Plastic permit ID card system in the Office of the County Clerk; and
WHEREAS,
a detailed review of all response submitted was then conducted; now, therefore,
be it,
RESOLVED,
that the proposal of Identicard, a Plastic permit ID card system at a cost of
$17,815.04 is hereby accepted and the Chairman of the Board of Supervisors is
hereby authorized and directed to execute a contract on behalf of the
RESOLVED,
that the Department of Information Technology is hereby authorized to expend up
to $600.00 for the purchase of hardware to support said proposal out of the
County Clerks budget; and be it further
RESOLVED,
that the
A1410-COUNTY CLERK:
$
6,890.00 to .44255
$14,626.67 to .52500 Other Equipment
$
1,665.65 to .51450 Office Supplies
$
2,122.72 to .54424 Equipment-Maint Contract
A1990-CONTINGENT FUND GEN:
$11,525.04 from .54000 Contractual
Expense
RESOLUTION NO. 5-2: AUTHORIZATION TO
PARTICIPATE IN A COOPERATIVE BID COORDINATED BY THE BOARD OF COOPERATIVE
EDUCATIONAL SERVICES OF ONTARIO, SENECA, WAYNE AND YATES COUNTIES FOR VARIOUS
COMMODITIES AND/OR SERVICES
Mrs. Collier presented the
following:
WHEREAS, the County of Wayne ("County") desires to
participate in a Cooperative Bidding Program conducted by the Board of
Cooperative Educational Services of Ontario, Seneca, Wayne and Yates Counties
("BOCES") from year to year or, until this Resolution is rescinded,
for the purchase of various commodities and/or services; and
WHEREAS, the County is desirous of participating with BOCES in
the joint bid of the commodities and/or services on file with the Clerk of the
Board as authorized by General Municipal Law, Section 119-o; and
WHEREAS, the County has appointed BOCES as representative to
assume the responsibility for drafting specifications, advertising for bids,
accepting and opening bids, tabulating bids, reporting the results to the
County and making recommendations thereon; now, therefore, be it
RESOLVED, that the County hereby accepts the appointment of
BOCES to represent it in all matters related above; and be it further
RESOLVED, that the County hereby authorizes the above-mentioned
BOCES to represent it in all matters regarding the entering into contract(s)
for the purchase of the commodities and/or services; and be it further
RESOLVED, that the County agrees to assume its equitable share
of the costs incurred as a result of the cooperative bidding; and be it further
RESOLVED, that the Chairman of the Wayne County Board of
Supervisors is hereby authorized and directed to execute an agreement on behalf
of the County of Wayne, subject to the County Attorney's approval as to form
and content, with BOCES for participation in cooperative bidding conducted by
BOCES for various commodities and services and if requested to furnish BOCES
with an estimated minimum number of units that will be purchased by BOCES; and
be it further
RESOLVED, that the Board of Supervisors hereby authorizes BOCES
to award cooperative bids to the bidder deemed to be the lowest responsive and
responsible meeting the bids specification and otherwise complying with Article
5-A of the General Municipal Law of the State of New York relating to public
bids and contracts; and be it further
RESOLVED, that the Clerk of the Wayne County Board of
Supervisors is hereby authorized and directed to send a copy of this resolution
to the Clerks of the legislative bodies of Seneca, Ontario and Yates Counties
and John Baker, Regional Support Center,
Eisenhower Building, 131 Drumlin Court, Newark, New York, 14513-1863.
RESOLUTION NO. 5-3: AUTHORIZE CONTRACT WITH KIRTAS
TECHNOLOGIES, INC. FOR THESE SCANNING AND ARCHIVING SERVICES FOR THE COUNTY HISTORIAN
Mrs. Collier presented the
following:
WHEREAS, the County Historian has applied for and received
approval for a $2,000.00 Hoffman Foundation Grant to continue the scanning and
archiving of County historical Hoffman Essays; and
WHEREAS, Kirtas Technologies, Inc. has provided a written quote
for these scanning and archiving services; now, therefore, be it
RESOLVED, that the Chairman of the Board is hereby authorized
to sign the contract, based upon the review and approval of the County
Attorney; and be it further
RESOLVED, that the contract will not exceed the grant/budget
line amount of $2,013 (budget line A75104
54484).
RESOLUTION NO. 5-4: AUTHORIZATION TO ESTABLISH ONE (1)
POSITION OF VOTING MACHINE TECHNICIAN AND TWO (2) POSITIONS OF ELECTIONS
TRAINING COORDINATOR IN THE BOARD OF ELECTIONS
Mrs. Collier presented the
following:
WHEREAS, the Board of Elections has a need for individuals to
provide services relating to Election Inspector training, Primary Elections and
Election Day, but not at other times of the year; and
WHEREAS, IRS regulations allow for such individuals who
receive less than $600 per year to be paid by voucher (1099) rather than
through the payroll system; and
WHEREAS, IRS regulations require that such individuals who
earn more than $600 per year be paid through the payroll system with such
payment subject to withholding; and
WHEREAS, the Director of Human Resources and the Election’s
Commissioners have determined that three (3) individuals previously paid by
voucher must now be paid as employees; and
WHEREAS these new positions will be placed in the unclassified
service (Appendix D) pursuant to the Rules for the Classified Service of Wayne
County, and paid at hourly rates equal to the rates previously paid by voucher
as follows; now, therefore, be it
RESOLVED that the one (1) position of Voting Machine
Technician ($15.00 per hour) and two (2) positions of Elections Training
Coordinator ($12.50 per hour), are established effective July 20, 2010; and be
it further
RESOLVED that the
A1450 – Board of Elections
$2,880 to 51665 Voting
Machine Technician
$3,750 to 51578 Election
Training Coordinator
$508.00 from 58200 Payment
to Social Security
$7,138 from 54421 Elections
Expense
RESOLUTION NO. 5-5: RESOLUTION AMENDING RESOLUTION
272-08: “AUTHORIZATION TO AMEND COUNTY POLICY - DELEGATING AUTHORITY TO
COUNTY ADMINISTRATOR TO AUTHORIZE ATTENDANCE AT CONFERENCES, CONVENTIONS,
SCHOOLS, SEMINARS AND WORKSHOPS HELD WITHIN THE STATE OF NEW YORK“ TO INCLUDE
PROVISION FOR PAYMENTS IN ADVANCE OF SCHEDULED EVENT
Mrs. Collier presented the
following:
WHEREAS, Wayne County’s
policy currently is interpreted that the county only provides reimbursement of
expenses to employees who attend authorized conferences, conventions, schools,
seminars, and workshops on a reimbursement basis only and that the county
cannot make payments prior to the scheduled travel, training, or conference;
and
WHEREAS, this aspect of the policy
impacts certain employees to the extent that they are paying the front end
costs of these authorized County expenses
and are required to wait for reimbursement until after the scheduled event; and
WHEREAS, it is desirable to change this
policy to allow for flexibility and to continue to protect the interest of the
WHEREAS, in some instances advance
payments for registrations, lodging, and common carrier travel can reduce the
cost or provide for early registration or payment discounts; and
WHEREAS, the policy currently is:
“Pursuant to Article 5 Section 77-b(2) of the General
Municipal Law and Section 450(3) of the County Law the Board of Supervisors
hereby delegates to the County Administrator the power to authorize County
officers and employees to attend conferences, conventions, schools, seminars
and workshops conducted for the betterment of county government, subject to the
following provisions:
1.)
the request is within the limits of the departmental
appropriations for such purposes per the review of the County Budget Officer;
and
2.)
the request is for travel within the State of
All requests for travel
that are in excess of the departmental appropriations for such purposes shall
require the approval of the Board of Supervisors; and all requests for
out-of-state travel shall be reviewed by the County Administrator and referred
to the department’s Standing Committee and the Chairman of the Board of
Supervisors.
The Board of Supervisors
hereby delegates to the department’s Standing Committee, and the Chairman of
the Board of Supervisors the power to jointly authorize County officers and employees
to attend conferences, conventions, schools, seminars, and workshops conducted
outside the state of New York within the limits of the departmental
appropriations for such purposes per the review of the County Budget Officer
and after the review and recommendation of the County Administrator.
All actual and necessary
expenses incurred for registration fees, travel, meals, and lodging in
connection with such attendance shall be a County charge, provided, however,
that said charges are supported by original receipts (except mileage) and do
not exceed the approved amounts.
This resolution supersedes Resolutions No. 233-95, No. 357-82,
No. 154-78, No. 152-89 and No. 12-91”; now, therefore, be it
RESOLVED, that the policy be amended to read:
“Pursuant to Article 5
Section 77-b(2) of the General Municipal Law and Section 450(3) of the County
Law the Board of Supervisors hereby delegates to the County Administrator the
power to authorize County officers and employees to attend conferences,
conventions, schools, seminars and workshops conducted for the betterment of
county government, subject to the following provisions:
3.)
the request is within the limits of the departmental
appropriations for such purposes per the review of the County Budget Officer;
and
4.)
the request is for travel within the State of
All requests for travel that are in excess of the
departmental appropriations for such purposes shall require the approval of the
Board of Supervisors; and all requests for out-of-state travel shall be reviewed
by the County Administrator and referred to the department’s Standing Committee
and the Chairman of the Board of Supervisors.
The Board of Supervisors hereby delegates to the
department’s Standing Committee, and the Chairman of the Board of Supervisors
the power to jointly authorize County officers and employees to attend
conferences, conventions, schools, seminars, and workshops conducted outside
the state of New York within the limits of the departmental appropriations for
such purposes per the review of the County Budget Officer and after the review
and recommendation of the County Administrator.
All actual and necessary
expenses incurred for registration fees, travel, meals, and lodging in
connection with such attendance shall be a County charge, provided, however,
that said charges are supported by original receipts (except mileage) and do
not exceed the approved amounts.
To the extent necessary and
within the guidelines of this and other county policies and procedures,
approved registration fees, common carrier travel, and lodging costs supported
by evidence of the cost to be incurred may be paid in advance by the county
directly to those entities requiring payment OR if an employee has incurred the
expense and provided said costs are supported by receipts they may be
reimbursed to an employee in advance of the scheduled event. Under no circumstance may mileage payments or
other expenses (i.e. meals) be advanced to an employee by the county.
Department Heads and other
county employees within the respective departments for whom advance payments
were made are responsible for ensuring that any cost or fee incurred in advance
of attendance are properly refunded and credited to the county in the event of
cancellation of attendance at an approved conference, convention, school,
seminar or workshop.
This resolution supersedes
Resolutions No. 233-95, No. 357-82, No. 154-78, No. 152-89 and No. 12-91.”
RESOLUTION NO. 5-6: ESTABLISHING STANDARD WORK DAY AND
REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS TO COMPLY WITH CHANGES
TO NYS RETIREMENT LAW
Mrs. Collier presented the
following:
WHEREAS, New York State has issued new regulations concerning
the establishment of a standard work day for elected and appointed officials
who begin new terms of office on or after August 12, 2009; and
WHEREAS, the Board reaffirms resolution 452-08/17/93
establishing a standard work day of six (6) hours for the Wayne County Board of
Supervisors and for part-time appointed officials who are not subject to
collective bargaining agreements; and
WHEREAS, the following officials have been elected or appointed
after August 12, 2009 and therefore are subject to the new regulations; now,
therefore, be it
RESOLVED that the
|
Elected
Officials |
Name |
Standard Work-day (hrs/day) |
Term begins/Ends |
Employer Record of Time worked (y/n) |
Days/ Month |
|
Supervisor |
Laurie Crane |
6 |
1/1/2010-12/31/2011 |
N |
8.50 |
|
Supervisor |
Brian Manktelow |
6 |
1/1/2010-12/31/2011 |
N |
5.33 |
|
Supervisor |
|
6 |
1/1/2010-12/31/2011 |
N |
3.88 |
|
Supervisor |
Jolene Bender |
6 |
1/1/2010-12/31/2011 |
N |
10.90 |
|
Supervisor |
|
6 |
1/1/2010-12/31/2011 |
N |
4.45 |
|
Supervisor |
Kenneth Miller |
6 |
1/1/2010-12/31/2011 |
N |
7.16 |
|
Supervisor |
Steven Leroy |
6 |
1/1/2010-12/31/2011 |
N |
6.52 |
|
Supervisor |
|
6 |
1/1/2010-12/31/2013 |
N |
7.26 |
|
Supervisor |
Kim Park |
6 |
1/1/2010-12/31/2011 |
N |
5.3 |
|
Supervisor |
Lucinda Collier |
6 |
1/1/2010-12/31/2011 |
N |
8.07 |
|
Sheriff |
Barry Virts |
8 |
1/1/2010-12/31/2013 |
Y |
N/A |
|
|
Michael Jankowski |
7 |
1/1/2010-12/31/2013 |
Y |
N/A |
|
Appointed
Officials |
|
|
|
|
|
|
Clerk of Board |
Sandra Sloane |
7 |
1/1/2010-1/1/2011 |
Y |
N/A |
|
Dept Clerk Board |
Debbie Liseno |
7 |
1/1/2010-1/1/2011 |
Y |
N/A |
|
|
James Marquette |
7 |
1/1/2010-12/31/2011 |
Y |
N/A |
|
|
Daniel Wyner |
7 |
1/1/2010-12/31/2011 |
Y |
N/A |
|
|
Daniel Connors |
7 |
1/12010-12/31/2011 |
Y |
N/A |
|
Asst Public Defender |
James Kernan |
7 |
1/1/2010-12/31/2010 |
Y |
N/A |
|
Asst Public Defender |
Andrew Correia |
7 |
1/1/2010-12/31/2010 |
Y |
N/A |
|
Asst Public Defender |
Gregory Power |
7 |
1/1/2010-12/31/2010 |
Y |
N/A |
|
Asst Public Defender |
Robert Zimmerman |
7 |
1/1/2010-12/31/2010 |
Y |
N/A |
|
Asst Public Defender |
John Grow |
7 |
1/1/2010-12/31/2010 |
Y |
N/A |
|
Asst Public Defender |
Mark Krause |
7 |
1/1/2010-12/31/2010 |
Y |
N/A |
|
|
Linda Harissis |
7 |
1/1/2010-12/31/2011 |
Y |
N/A |
|
Commission of DSS |
M. Josh McCrossen |
7 |
2/15/2010-2/14/2015 |
Y |
N/A |
RESOLUTION
NO. 6-1: AUTHORIZATION FOR MENTAL HEALTH DEPARTMENT TO CONTRACT WITH WORLD WIDE
DICTATION, AND AMEND THE 2010 BUDGET
Ms. Park presented the
following:
WHEREAS,
the Mental Health Department in the course of its regular daily business
produces a variety of confidential medical records, which in some cases include
reports that are dictated by professional staff and then transcribed; and
WHEREAS,
our dictation volume related to this process has dramatically grown in recent
months and has exceeded our current resource capacity to produce the
transcribed reports in a satisfactorily timely manner; and
WHEREAS,
contracting with this service will be the most cost effective strategy to
address the increase in work volume along with a 24 hour turn-a-round time;
now, therefore, be it
RESOLVED,
that the Mental Health Department and Chairman of the Board is authorized to
establish a contract with World Wide Dictation at a rate of .07 cents per line;
and be it further
RESOLVED
that the
A4300-BEHAVIORAL
HEALTH:
$20,000 from .52300.M5120 Motor Vehicles
$20,000 to .54185.M8200 Transcripts
RESOLUTION NO. 6-2:
AUTHORIZATION TO SOLICIT REQUESTS FOR PROPOSALS FOR PHARMACY SERVICES FOR THE
Ms. Park presented the
following:
WHEREAS, the contract between Health Direct for Pharmacy
Services and the Wayne County Nursing Home will expire on December 31, 2010;
and
WHEREAS, the Wayne County Nursing Home is desirous of
soliciting requests proposals for the provision of pharmacy services from
January 1, 2011 to December 31, 2015; now, therefore, be it
RESOLVED, that the Nursing Home Administrator is hereby
authorized and directed to solicit requests for proposals for pharmacy services
in accordance with specifications prepared by the Nursing Home Administrator,
and approved by the County Attorney as to content and form.
RESOLUTION NO. 6-3: AUTHORIZING THE FILING OF A CERTIFICATE
OF NEED (CON) FOR THE
Ms. Park presented the
following:
WHEREAS, the Wayne County Nursing Home has had minimal
utilization of the two respite beds since instituting the service in 2005; and
WHEREAS, it has been determined that it would be financially
advantageous to change the two beds from respite to regular long term care
beds; and
WHEREAS, it has been determined by the NYS Department of
Health that a full Certificate of Need (CON) application must be filed to make
a change that increases the nursing home bed complement; now, therefore, be
it
RESOLVED, that the Wayne County Board of Supervisors
authorize the filing of the Certificate of Need with the NYS Department of
Health for the purpose of changing the bed complement from 190 beds and 2
respite to 192 beds and 0 respite and the Chairman of the Board of Supervisors
is authorized to sign on behalf of the Board; and be it further
RESOLVED, that the Nursing Home Administrator be authorized to
prepare and file the Certificate of Need application with the NYS Department of
Health along with any fees associated with said filing.
RESOLUTION NO. 6-4: AUTHORIZATION TO EXECUTE AGREEMENT WITH
Ms. Park presented the
following:
WHEREAS,
WHEREAS, the college desires to affiliate for the purpose of
obtaining adequate clinical experience for said educational program in nursing;
and
WHEREAS, the Agency believes the value of the presence of such
students will add to its operation; now, therefore, be it
RESOLVED, the Director of Public Health is hereby authorized
and directed to execute an agreement with
RESOLUTION NO. 6-5: AUTHORIZATION TO EXECUTE AGREEMENT WITH
ST. JOHN FISHER COLLEGE–WEGMAN’S
Ms. Park presented the
following:
WHEREAS,
WHEREAS, the college desires to affiliate for the purpose of
obtaining adequate clinical experience for said educational program in nursing;
and
WHEREAS, the Agency believes the value of the presence of such
students will add to its operation; now, therefore, be it
RESOLVED, the Director of Public Health is hereby authorized
and directed to execute an agreement with
RESOLUTION NO. 6-6: AUTHORIZATION TO CREATE A TEMPORARY
FULL-TIME CLERK-TYPIST POSITION FOR EARLY INTERVENTION PROGRAM AND TRANSFER
FUNDS
Ms. Park presented the
following:
WHEREAS, the Early Intervention Program has received federal
stimulus (ARRA) funding to be used to support the EI administration and
stimulate the economy through Sept. 30, 2011; and
WHEREAS, the state has approved the request to hire a
temporary full-time clerical position for additional clerical services to
support the staff during conversion to NYEIS billing/records system transition
and records management; and
WHEREAS, the state requires the position be procured
competitively and this department has informed the state the civil service list
would be used to procure the position; now, therefore, be it
RESOLVED, that the one
temporary full-time clerk-typist position not to exceed 868 hours (124 days)
during the period Oct. 1, 2010 – Sept. 30, 2011 is hereby created, at a cost
not to exceed $21,842; and be it further
RESOLVED, that the Wayne County Treasurer is hereby authorized
and directed to transfer funds in the 2010 County Budget as follows:
A4016-EARLY INTERVENTION 0-1:
$11,339.00 from .54451 EI Stimulus
$ 6,287.00 to .51104
Clerk-Typist
$ 748.00 to .58100
Payment to NYS Retirement
$ 481.00 to .58200
Payments to Social Security
$ 3,751.00 to .58400
Hospitalization
$ 72.00 to .58600
Disability
RESOLUTION NO. 6-7: BID AWARDS FOR TRANSPORTATION OF
PRESCHOOL-AGE CHILDREN WITH PHYSICALLY HANDICAPPING CONDITIONS FOR THE PERIOD
9/1/10 - 8/31/11
Ms. Park presented the following:
WHEREAS, pursuant to the requirements of Section 4410 of the
Education Law and Title II-A of the Public Health Law, the County has duly
received bids for transportation of preschool-age children with handicapping
conditions during the period September 1, 2010 - August 31, 2011, as shown on
the bid tabulation on file with the Clerk of the Board of Supervisors; now,
therefore, be it
RESOLVED, that the bids listed below are hereby accepted and
the Chairman of the Board of Supervisors is hereby authorized and directed to
execute the required contracts, subject to the
Bidder: Arcadia
Transportation Co., Inc.,
Route No. and Location
1a Mary
Cariola Children's Center (Wayne/Gananda) $225.00
a.m., $225.00 p.m.
1b Mary
Cariola Children's Center (Palmyra-Macedon) $225.00
a.m., $225.00 p.m.
1c Mary
Cariola Children's Center (full day) (Wayne/Gananda/Palmyra-Macedon $225.00
2a
2b
2c
2d
2e
2f
Webster/Penfield)
E. Irondequiot only - $225.00
a.m., $225.00 p.m.
3a United
Cerebral Palsy (Wayne/Gananda/Williamson) $225.00
a.m., $225.00 p.m.
3b United
Cerebral Palsy (Palmyra-Macedon) $225.00
a.m., $225.00 p.m.
4a E.
4b E.
5a
5b
6a
6b Oswego
BOCES (mid-day Red Creek/N. Rose-Wolcott) $250.00
7a Finger
Lakes United Cerebral Palsy (Newark/Lyons)
7b Finger
Lakes United Cerebral Palsy (Palmyra-Macedon)
7c Finger
Lakes United Cerebral Palsy (Clyde-Savannah)
7d Finger
Lakes United Cerebral Palsy (
7e Finger
Lakes United Cerebral Palsy (Clyde-Savannah)
7f
7g Finger
Lakes United Cerebral Palsy (
7h Finger
Lakes United Cerebral Palsy (
7i Finger
Lakes United Cerebral Palsy (
8a Headstart
Program (Red Creek to Huron) $268.00
9a
(Wayne/Gananda/Penfield/Webster/Palmyra-Macedon/Newark) $200.00
10a Stepping
10b Stepping
10c Stepping
10d Stepping
11a
11b
12a
12b
RESOLUTION NO. 7-1: AUTHORIZATION TO CONTRACT FAMILY AND
COMMUNITIES TOGETHER SERVICES WITH
Mrs. Crane presented the
following:
WHEREAS, Families and Communities Together
(FACT) is an interagency initiative designed to assist families of
children who are having difficulty in their home, school, or community due to
emotional and/or behavioral challenges.
FACT serves children in grades K through 12 in seven school districts
throughout
WHEREAS, Seven Wayne County Superintendents have requested
to enter a contractual agreement with the Department of Aging and Youth for the
provision of FACT services in their schools districts; and
WHEREAS, the
Department of Aging and Youth agrees to provide FACT services to a minimum
number children requested per school district at a sum of $500.00 per child;
now, therefore, be it
RESOLVED, the
Department of Aging and Youth requests authorization to contract, upon the
review and approval of the
School Youth Served Total Cost
Sodus 30 $15,000
NR/Wolcott 16 $ 8,000
Total 86 $43,000
RESOLUTION NO. 7-3: AUTHORIZATION FOR A BUDGET MODIFICATION
TO THE AGING BUDGET
Mrs. Crane presented the
following:
WHEREAS, the Department of Aging and Youth’s Services
Assistant who acts as the Health Insurance Information, Counseling, and Assistance
Program (HIICAP) Coordinator has submitted her request for retirement effective
July 23, 2010; and
WHEREAS, this employee provides neutral, unbiased information
about Medicare, supplemental insurance, HMOs, Medicaid, Medicare buy-in
programs, EPIC, and long term care insurance; and assists clients with billing
questions, filing claims, comparing policy coverage, and understanding and
enrolling in Medicare Part D plans; and
WHEREAS, since 2004, the number of seniors utilizing this
program has more than tripled and employees have delivered seven times the
number of telephone and face-to-face contacts with Wayne County seniors who
need assistance in understanding health insurance options and plans; and
WHEREAS, in 2009, the Department, fully staffed, had to turn
clients away the last month of the open enrollment period because requests for
assistance far exceeded our employees’ ability to provide such assistance; and
WHEREAS, in addition, with the onset of the changes initiated
by the Affordable Care Act and the entrance of baby boomers into the Medicare
population, the trend for increased demand for these services is only going to
continue; and
WHEREAS, the current HIICAP Coordinator is retiring with 10
weeks of accrued leave that would make the effective fill date September 30,
2010; and
WHEREAS, the open Enrollment for the Medicare Part D begins in
October and ends December 31; and
WHEREAS, the Department is requesting to fill the Service
Assistant position at the first opportunity after the current Services
Assistant retires (7/23/10) in order to provide the extensive training required
of the position prior to the open enrollment period; and
WHEREAS, the Department has had a vacant PT Senior Caseworker
position since May 28, 2010 and will continue not to fill this position in
order to cover all of the outstanding costs of the Services Assistant’s accrued
leave; now, therefore, be it
RESOLVED, that the Wayne County Treasurer is hereby authorized
and directed to make the following modifications to the following accounts in
order to cover the accrued leave in the amount of $7,585. at no additional
county cost.
A67721-Area Agency on
Aging:
$7,585.00 from .51362
Senior Caseworker
$7,585.00 to .51576 Service
Assistant
RESOLUTION NO. 7-4: AUTHORIZATION TO CREATE 2 NEW POSITIONS
IN DEPARTMENT OF SOCIAL SERVICES
Mrs. Crane presented the
following:
WHEREAS, there has been a greater than 25% increase in Child
Protective Services (CPS) reports between 2006 and 2010 while the caseworker
staff has remained steady at 11 workers; and
WHEREAS, the New York State Office of Children and Family
Services is strongly recommending that CPS workers carry no more than 12 cases
as an active caseload; and
WHEREAS, high profile cases have occurred recently in other
RESOLVED, that two new caseworker positions be created to meet
the increased caseload demands.
RESOLUTION NO. 7-5: AUTHORIZATION TO AMEND 2010 COUNTY
BUDGET FOR THE CONSOLIDATION OF WORKFORCE DEVELOPMENT CONTRACT WITH WAYNE
COUNTY DEPARTMENT OF SOCIAL SERVICES TO ADMINISTER AN INTENSIVE EMPLOYMENT AND
A WORKSHOP PROGRAM FOR THE PERIOD JULY 1, 2010 to JUNE 30, 2011
Mrs. Crane presented the
following:
WHEREAS, the Workforce Development Department has contracted
with the Department of Social Services to administer a 3 day Workshop program
and an Intensive Employment Program for the past several years; and
WHEREAS, with the shrinking resources provided by various
federal and state funding sources for these vital programs it has been
determined that consolidation of the programs will provide the greatest
flexibility in reaching the goals of both programs; and
WHEREAS, Resolution No. 490-10 authorized the contracting for
these programs and the funding now needs to be put in place to operate said
programs; now, therefore, be it
RESOLVED, that the
A6212-WFD-INTENSIVE EMPLOYMENT:
$41,027.00 to .42766 DSS Reimbursement
$14,071.00 to .51088 E & T Director II
$ 8,356.00 to .51123
Account Clerk-Typist
$ 6,825.00 to .51252
Employment & Training Counselors
$ 4,254.00 from .51256
Emp & Trng Coordinator
$ 825.00 to .54150
Office Supplies
$ 860.00 from .54166
Postage
$ 1,403.00 to .54199
Miscellaneous
$ 164.00 to .54210
Gas
$ 358.00 to .54200
Lights & Power
$ 250.00 to .54230
Telephone
$ 45.00 to .54240
Water
$ 153.00 from .54300
Insurance
$ 2,535.00 to .54407
Building Maintenance & Repair
$ 1,200.00 to .54408
Copier Expense
$ 1,318.00 to .54410
Conference
$ 1,075.00 from .54414
Information Technology
$ 2,145.00 to .54437
Lease
$ 250.00 from .54456
Printing
$ 298.00 from .54485
Travel
$ 4,608.00 from .58100
Payments to NYS Retirement
$ 1,027.00 to .58200
Payments to Social Security
$11,869.00 to .58400 Hospitalization
$ 128.00 to .58600
Disability
$ 6.00 to .58901
Employee Assistance Program
RESOLUTION NO. 7-6: AUTHORIZATION TO AMEND 2010 COUNTY
BUDGET FOR THE CONSOLIDATION OF WORKFORCE DEVELOPMENT CONTRACT WITH WAYNE
COUNTY DEPARTMENT OF SOCIAL SERVICES TO ADMINISTER A WAGE SUBSIDY AND A
ORIENTATION/ASSESSMENT PROGRAM FOR THE PERIOD JULY 1, 2010 to JUNE 30, 2011
Mrs. Crane presented the
following:
WHEREAS, the Workforce Development Department has contracted
with the Department of Social Services to administer a Wage Subsidy program and
an Orientation/Assessment Program for the past several years; and
WHEREAS, with the shrinking resources provided by various
federal and state funding sources for these vital programs it has been
determined that consolidation of the programs will provide the greatest
flexibility in reaching the goals of both programs; and
WHEREAS, Resolution No. 490-10 authorized the contracting for
these programs and the funding now needs to be put in place to operate said
programs; now, therefore, be it
RESOLVED, that the
A6217-WFD-DSS WAGE SUBSIDY:
$61,895.00 to .42766 DSS
Reimbursement
$12,206.00 to .51088 E
& T Director II
$ 5,985.00 to .51123 Account Clerk-Typist
$33,602.00 to .51252
Employment & Training Counselors
$ 9,423.00 to .51256 Emp & Trng Coordinator
$ 1,000.00 to .51300 Sr. Emp & Trng
Counselor
$39,817.00 from .54000
Contractual
$ 248.00 to .54150 Office Supplies
$ 200.00 to .54166 Postage
$ 238.00 from .54199 Miscellaneous
$ 122.00 to .54210 Gas
$ 328.00 to .54200 Lights & Power
$ 120.00 from .54230 Telephone
$ 59.00 to .54240 Water
$ 39.00 from .54300 Insurance
$ 798.00 to .54407 Building Maintenance
& Repair
$ 150.00 from .54408 Copier Expense
$ 1,500.00 to .54410 Conference
$ 1,140.00 from .54414 Information Technology
$ 1,518.00 to .54437 Lease
$ 100.00 to .54456 Printing
$ 92.00 from .54485 Travel
$ 9,276.00 to .58100 Payments to NYS Retirement
$ 8,769.00 to .58200 Payments to Social
Security
$18,191.00 to .58400
Hospitalization
$ 166.00 to .58600 Disability
RESOLUTION NO. 7-7: REQUESTING AUTHORIZATION OF EXTENSION OF
“PROJECT VETERAN RETURNS” GRANT FOR WORKFORCE DEVELOPMENT DEPARTMENT AND
AUTHORIZING THE CHAIRMAN OF THE BOARD OF SUPERVISORS TO EXECUTE REQUIRED
DOCUMENTS
Mrs. Crane presented the
following:
WHEREAS, Resolution No.
515-09 authorized the county to accept a grant entitled “Project Veterans
Return”;
And resolution No. 239-10 authorized an extension from March 31, 2010 to
June 30, 2010; and
WHEREAS, this grant is
scheduled to end June 30, 2010; and
WHEREAS, the Workforce
Development Director has been informed that the County can apply for an
extension through September 30, 2010; and
WHEREAS, sufficient grant
funding is available to continue this service through September 30, 2010
without any contribution of funds by
RESOLVED, that the Wayne
County Board of Supervisors hereby approves the extension of the “Project
Veterans Return” Grant through September, 2010 and authorizes the
Chairman of the Board of Supervisors to execute any documents required to
effect such an extension, subject to the review and approval of the Wayne
County Attorney.
RESOLUTION NO. 7-8: AUTHORIZATION TO CONTRACT FOR A COPIER
MACHINE FOR THE
Mrs. Crane presented the
following:
WHEREAS, the Workforce Development Department has contracted
with the Department of Social Services to provide intensive services and do not
have a copier; and
WHEREAS, current copiers belong to the Department of Labor and
are failing to provide for the needs of the additional services that are being
undertaken by the Workforce Development contract with the Department of Social
Services; and
WHEREAS, Resolution No. 490-10 authorized the contracting for
these programs and the funding is available to provide for this contract; now,
therefore, be it
RESOLVED, that the County Board of Supervisors approve the
contracting of a Copier for the Wayne County Workforce Development Office.
AD HOC COMMITTEE – Building Relocation Committee
RESOLUTION NO. BRC-1: AUTHORIZATION INCREASE MONITORING
SERVICES AND AMEND H1925 CO. BLDG. RENOVATION PROJECT
Mr. Spickerman presented
the following:
WHEREAS, Public Safety Building project Change Order numbers
GC-11 and GC-12, were approved on June 15, 2010 for additional asbestos
removals; and
WHEREAS, these abatements will require additional monitoring
services to be provided and it is estimated these services may cost up to $20,000
additional; now, therefore, be it
RESOLVED, that Lozier Environmental be approved to provide
additional monitoring services associated with Change Orders GC-11 and GC-12
and the contract with Lozier Environmental be increased by $20,000 to provide
these services; and be it further
RESOLVED, that the
H1925-CO. BLDG. RENOVATIONS-ONH:
$16,000 to .52810 Asbestos
Monitoring
$16,000 from .52818
Contingency
RULE 15 RESOLUTIONS
RESOLUTION NO. R2-12: RESOLUTION DIRECTING THE WAYNE COUNTY
DIRECTOR OF PROBATION AND CORRECTIONAL ALTERNATIVES TO NOT AMEND THE COUNTY
INTERLOCK PLAN TO COMPLY WITH THE PROVISIONS OF THE CHILD PASSENGER SAFETY ACT,
CHAPTER 496 OF THE LAWS OF 2009
Mr. Plant presented the
following:
WHEREAS, each county in New York State was required to submit
an Ignition Interlock Plan to New York State in order to prepare to implement
the Child Passenger Safety Act, Chapter 496 of the Laws of 2009 also referred
to as “Leandra’s Law”; and
WHEREAS, it was represented that the law would be “no fiscal
impact to the State”; and
WHEREAS, as part of the Interlock Plan the agency designated
by Wayne County to be the Conditional Discharge Monitor for the Ignition
Interlock devices that are required under this law is the New York State
Police; and
WHEREAS, the Director of Probation and Correctional
Alternatives has been informed that the plan that was submitted does not meet
the requirements of the law as the New York State Police have indicated they
will not monitor Interlock Devices; and
WHEREAS, the Director has been requested to submit an addendum
to the plan that addresses the Conditional Discharge monitoring agency
designation; and
WHEREAS, placing the Conditional Discharge monitoring
responsibility within the Wayne County Department of Probation and Correctional
Alternatives would require an additional staff person at an initial annual net
cost of nearly $50,000 to the property taxpayers of Wayne County; and
WHEREAS, the State of
WHEREAS, the Wayne County Board of Supervisors recognizes the
positive intent of the law but cannot continue to burden the taxpayers of the
county with expanded and unfunded mandates like the monitoring provisions of
“Leandra’s Law”; now, therefore, be it
RESOLVED, that the Wayne County Board of Supervisors hereby
directs the Director of Probation and Correctional Alternatives to not amend
the Wayne County Interlock Plan as he was requested to do so by the New York
State Division of Criminal Justice Services; and be it further